JOB DESCRIPTION
Position: Front Office Executive / Receptionist HR & Administration
Department: HR & Administration
Designation: Front Office Executive / Receptionist _
Location: Hyderabad_Nanakaramguda
Reporting to: HR & Admin Manager
JOB PURPOSE
To manage front office operations, attend to visitors and calls professionally, and provide day-to-day HR and administrative support.
KEY ROLES & RESPONSIBILITIES
Front Office: Welcome visitors, handle incoming calls, maintain visitor/entry registers, coordinate meetings, manage reception, and receive/dispatch courier and postal documents.
HR Support: Maintain employee files and records; assist with attendance, leave and onboarding documentation; coordinate interviews; prepare ID cards; update employee databases; and respond to routine employee queries.
¢ Documentation & MS Office: Prepare letters and documents using MS Word; maintain attendance sheets and reports in Excel; manage emails and calendars in Outlook; and maintain accurate digital and physical filing.
¢ General Administration: Coordinate stationery, housekeeping,



security and other office requirements; arrange appointments and official communications; and undertake other duties assigned by the reporting manager.
REQUIRED SKILLS & QUALIFICATIONS
¢ Any graduate (preferred), with 13 years experience in front office, reception or HR administration.
¢ Working knowledge of MS Word, Excel and Outlook; basic understanding of attendance, leave management and employee documentation.
¢ Positive verbal and written communication in English,Telugu and Hindi with email drafting skills.
¢ Pleasant personality, professional attitude, robust coordination, organization and multitasking skills.
KEY PERFORMANCE INDICATORS (KPIS)
¢ Skilled and efficient front office and visitor management.
¢ Accurate and timely maintenance of attendance, employee records and HR documentation.
¢ Prompt handling of calls, emails and correspondence.
¢ Effective coordination with employees, visitors and internal departments.

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