Company Overview : DentistFind is a leading marketing technology company based in Canada, with 15 years of expertise in empowering dental practices across the globe. Our mission is to facilitate seamless and sustainable growth for dental practices through our innovative PracticeFuel platform, which leverages data-driven digital marketing strategies and cutting-edge technology solutions. By focusing on increasing patient acquisition and retention, DentistFind provides a secure and prestigious work environment that offers opportunities for growth and international exposure.

Our comprehensive approach combines advanced technology with personalized consultation, equipping dental professionals with the tools and guidance necessary to achieve their goals. The intuitive platform delivers real-time notifications, actionable reports, and performance reviews, while our expert consultants offer tailored training and support. This focus on ease of use and collaboration allows dental practices to concentrate on delivering exceptional patient care, ensuring steady growth and success in the ever-evolving dental industry.

Why Join DentistFind? : At DentistFind, we believe in clarity over complexity, extreme ownership, and building systems that scale. As a rapidly growing dental marketing and technology partner, we empower dental practices with data-driven strategies, cutting-edge tools, and a relentless focus on measurable outcomes. Join us to be a part of a team that values innovation, efficiency, and client success.

Job Overview : We are actively recruiting multiple Virtual Administrative Assistants (VAAs) to support various departments within our fast-paced organization. This remote position demands proactive, organized, and detail-oriented individuals who excel in managing diverse tasks across teams.



You'll engage in activities ranging from scheduling and document management to supporting sales, marketing, HR, and client success initiatives. As key contributors to our dynamic team, you will help enhance efficiency and effectiveness, making a significant impact on the growth and success of dental practices we serve globally.

Key Responsibilities: What You’ll Do :

- General Administrative Support (All Departments)
- Manage calendars, schedule meetings, and coordinate appointments across multiple stakeholders and time zones.
- Prepare, format, and maintain documents, reports, presentations, and spreadsheets.
- Organize and maintain digital files and records in company systems (e.g., Nimbus, Google Drive, SharePoint).
- Conduct internet research and compile findings into summaries or reports.
- Track and follow up on tasks, deadlines, and deliverables for managers and team members.
- Assist in preparing meeting agendas, taking minutes, and circulating action items.
- Sales Support (if assigned to Sales)
- Support lead management: data entry, lead enrichment, and CRM updates (e.g., HubSpot, Salesforce).
- Assist in generating and maintaining sales reports, dashboards, and performance trackers.
- Prepare sales decks, proposals, and supporting documents based on templates and manager guidance.
- Coordinate with prospective clients for meeting scheduling, confirmations, and follow-ups.




- Marketing Support (if assigned to Marketing)
- Assist with content scheduling and posting on social media platforms and/or blogs.
- Help coordinate webinars, events, or online campaigns (invitations, registrations, reminders).
- Conduct market, competitor, and audience research and compile insights for the marketing team.
- Maintain marketing asset libraries (images, copy, templates, case studies, etc.).
- Assist with performance tracking and reporting for campaigns (basic KPIs, engagement, reach, etc.).
- HR & Recruitment Support (if assigned to HR)
- Review and evaluate L1 assessments based on defined guidelines and scorecards.
- Support HR documentation and onboarding tasks as needed (offer letters, checklists, etc.).
- Development / Technical Team Support (if assigned to Development)
- Assist in maintaining project documentation, technical notes, and requirement summaries.
- Help organize and track development tasks and tickets in project management tools (e.g., Jira, Trello, Asana).
- Schedule sprint ceremonies (stand-ups, planning, retrospectives) and document action items.
- Coordinate with cross-functional teams (QA, Product, Dev, Operations) for information sharing and follow-ups.
- Compile status reports from team members and present in a consolidated format to managers.
- Support basic data entry, version tracking, and documentation housekeeping.
- Basic WordPress or coding skills are an added advantage.
- Project Management Support (if assigned to PMO/PM)
- Assist Project Managers in planning, organizing, and tracking projects and deliverables.
- Maintain project plans, trackers, and logs (risks, issues, decisions, dependencies).
- Update project dashboards and status reports on a regu

📌 Virtual Administrative Assistant (Vaa) - Multiple Departments (Bengaluru, India)
🏢 DentistFind
📍 Bengaluru