Position: Accountant – FMCG Distribution
Department: Finance & Accounts & Costing
Reporting To: GM
Work Location: Head Office, May need to visit branch's
Operational Coverage: 4 Distribution Branches
Industry: FMCG Distribution

1. JOB OBJECTIVE

To independently manage and control the accounting and financial operations of four distribution branches, ensuring accurate financial records, effective working capital management, inventory control, timely collections and reliable management reporting.

The role involves monitoring branch-level financial performance, identifying operational and financial discrepancies, implementing accounting controls and providing management with timely financial information for decision-making.

2. KEY RESPONSIBILITIES

A. Branch Accounts Management

- Manage and review day-to-day accounting activities of all four branches.
- Ensure timely and accurate recording of sales, purchases, receipts, payments, expenses and journal entries.
- Maintain branch-wise ledgers and financial records.
- Monitor inter-branch transactions and ensure proper reconciliation.
- Review branch-wise income, expenses and operating performance.
- Ensure proper documentation and authorization of all financial transactions.

B. Sales Accounting & Receivables Management

- Verify daily sales transactions, invoices, credit notes and sales returns.
- Reconcile sales data with stock movement and customer accounts.
- Monitor customer outstanding balances and credit limits.
- Prepare and review customer ageing reports.
- Track daily collections against sales and outstanding balances.
- Identify overdue accounts and coordinate with branch sales teams for collection follow-up.
- Monitor customer discounts, schemes, incentives and promotional expenses.
- Identify irregularities in pricing, billing and credit sales.

C. Inventory & Stock Control

- Monitor inventory movement and stock balances across all four branches.
- Reconcile stock as per books with physical inventory.
- Verify inter-branch stock transfers and goods receipt transactions.
- Monitor damaged, expired, near-expiry and slow-moving stocks.
- Review stock shortages, excesses and inventory adjustments.
- Prepare branch-wise inventory and stock ageing reports.
- Coordinate periodic physical stock verification and report discrepancies to management.

D. Purchase & Supplier Management

- Verify purchase invoices against purchase orders and goods received.
- Ensure accurate recording of purchases, purchase returns and supplier credit notes.




- Reconcile supplier statements and outstanding balances.
- Monitor supplier payments and prepare payment schedules.
- Verify purchase discounts, schemes and incentives.
- Ensure proper accounting of freight, loading, unloading and other procurement expenses.

E. Cash, Bank & Working Capital Management

- Monitor daily cash and bank balances of all branches.
- Verify daily cash collections and ensure timely bank deposits.
- Perform cash and bank reconciliations.
- Monitor branch-level cash expenses and payment transactions.
- Track fund requirements and cash movements between branches.
- Monitor receivables, payables and inventory to support effective working capital management.
- Report cash shortages, unusual payments and unexplained differences immediately.

F. MIS & Financial Reporting

Prepare and submit the following reports to management:

Report Frequency Branch-wise Sales & Collection Report Daily Cash & Bank Position Daily Customer Outstanding Report Daily Branch-wise Stock Summary Daily Sales Return & Discount Report Weekly Customer Ageing Analysis Weekly Supplier Outstanding Report Weekly Purchase & Stock Movement Report Weekly Branch-wise Gross Profit Report Monthly Branch-wise Profit & Loss Statement Monthly Operating Expense Analysis Monthly Stock Ageing & Inventory Valuation Monthly Working Capital Position Monthly Branch Performance Comparison Monthly

G. GST, Taxation & Statutory Compliance

- Ensure accurate GST accounting for sales and purchases.
- Verify GST invoices, e-invoices and e-way bills wherever applicable.
- Reconcile books of accounts with GSTR-1 and GSTR-3B.
- Monitor input tax credit and identify mismatches.
- Ensure proper TDS accounting and applicable statutory compliance.
- Maintain proper documentation and accounting records for statutory and internal audits.
- Coordinate with external auditors and tax consultants.

3. FINANCIAL CONTROL & BRANCH MONITORING

- Implement and maintain standard accounting procedures across all four branches.
- Review branch transactions to ensure compliance with company policies.
- Monitor unusual expenses, stock losses, cash differences and credit irregularities.




- Ensure timely submission of accounts, sales, stock and collection data by branch teams.
- Verify supporting documents for expenses, purchases, stock transfers and adjustments.
- Identify financial risks and recommend corrective actions.
- Conduct periodic branch visits for accounts review, stock verification and internal control assessment.
- Escalate significant discrepancies and control weaknesses to management.

4. QUALIFICATION & EXPERIENCE

- B.Com / M.Com or equivalent qualification in Commerce.
- 3–5 years of relevant accounting experience, preferably in FMCG distribution, wholesale or trading businesses.
- Strong knowledge of accounting principles, GST and taxation.
- Practical experience in Tally Prime / ERP accounting software.
- Advanced MS Excel skills, including Pivot Tables, VLOOKUP/XLOOKUP and SUMIFS.
- Good understanding of inventory accounting, debtor management and branch accounting.
- Ability to prepare financial statements, MIS reports and branch-wise profitability analysis.
- Solid analytical, reconciliation and problem-solving skills.
- Ability to independently coordinate with multiple branches.

5. KEY PERFORMANCE INDICATORS (KPIs)Performance Area Expected Standard Accounting Accuracy Accurate and timely accounting Daily MIS Submission within the prescribed timeline Cash & Bank Reconciliation Daily reconciliation Customer Outstanding Updated daily with overdue tracking Stock Reconciliation Monthly verification and reconciliation GST Reconciliation Monthly reconciliation Branch-wise P&L; Within 5–7 days after month-end Financial Discrepancies Timely identification and reporting Receivables Management Continuous monitoring and follow-up Internal Controls Compliance across all four branches6. KEY EXPECTATIONS FROM THE POSITION

The accountant is expected to function as the central finance and accounts coordinator for all four distribution branches and provide management with:

- Complete visibility of branch-wise sales, collections and profitability.
- Accurate information on customer outstanding and collection efficiency.
- Effective monitoring of stock movement, inventory value and stock losses.
- Control over branch expenses and cash transactions.
- Timely identification of financial and operational irregularities.
- Reliable monthly financial statements and management reports.
- Improved financial discipline and accountability across all branches.

Pay: ₹15,000.00 - ₹25,000.00 per month

Work Location: In person

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