Job Title: Culture & People Success Executive
Department: Founder’s Office
Location: Vadodara (Hybrid)
Experience: 1-3 years

Job Purpose

The Culture & People Success Executive is a tech-savvy HR professional who uses AI, automation, and HR systems to own recruitment and onboarding execution. We are looking for a hands-on professional with 1-3 years of recruitment and HR operations experience, strong technology recruitment exposure, and in-depth knowledge and experience of AI and automation for HR tasks. The role converts approved hiring requirements into timely closures, maintains disciplined recruitment workflows, manages the employee lifecycle from preboarding to offboarding, supports planned employee engagement initiatives, and operates through defined SLAs, systems, dashboards, automated workflows, and documented processes. The role requires robust awareness of automation and a readiness to adopt, execute, and adapt AI in day-to-day work.

Key Responsibilities

Recruitment & Talent Acquisition

- Own end-to-end recruitment execution from approved requirement and role calibration through sourcing, screening, interview coordination, offer release, follow-up, and closure.
- Partner with the C&PS; Lead and hiring managers to clarify role requirements, must-have skills, interview stages, timelines, and closure expectations before sourcing begins.
- Source technology and non-technology talent through ATS, job portals, referrals, LinkedIn/direct sourcing, internal databases, and other approved channels.
- Coordinate with recruitment agencies and vendors - share requirement briefs, track profile submissions, review quality and turnaround, and follow up on agreements and invoices.
- Conduct recruiter screening, using AI-assisted tools where appropriate, maintain clear candidate notes, and submit relevant profiles against the agreed requirement.
- Coordinate interviews, collect feedback within defined timelines, follow up on pending decisions,



and keep candidates and stakeholders informed.
- Manage offer coordination, candidate engagement during the notice period, joining follow-ups, and offer-to-join conversion support.
- Maintain accurate recruitment trackers, funnel data, status updates, TAT, SLA adherence, and closure documentation.
- Escalate hiring risks early - including low pipeline, compensation mismatch, delayed feedback, candidate drop-off, or timeline risk - with a clear recovery plan.

Employee Lifecycle - Preboarding, Onboarding & Offboarding

- Own preboarding and onboarding execution through the HRMS and automated workflows, including documentation follow-up, joining readiness, induction scheduling, stakeholder coordination, and system/access requests.
- Ensure new joiners receive timely communication (automated where possible) and that defined onboarding checklists are completed within the expected timeline.
- Coordinate induction and role-readiness activities with relevant internal stakeholders.
- Track 30/60/90-day onboarding checkpoints, follow up on pending feedback, and escalate risks or delays to the C&PS; Lead.
- Manage employee experience processes during tenure, including probation and confirmation, employee data updates, HR letters, internal movements, and employee query resolution, through the HRMS.
- Own offboarding execution, including resignation processing, exit formalities, clearance and asset recovery, access revocation, exit interviews, and full-and-final settlement coordination.
- Maintain onboarding, lifecycle, and offboarding records and evidence so that the process remains audit-ready and measurable.





Employee Engagement

- Support execution of activities already defined in the annual employee engagement calendar.
- Assist with communication, coordination, logistics, employee participation, recognition initiatives, feedback collection, and activity closure.
- Provide execution support to the C&PS; Associate during peak engagement periods without diluting recruitment ownership.

HR Systems, AI, Automation, Analytics & Process Discipline

- Use ATS and HRMS platforms (Keka preferred) for recruitment tracking, onboarding workflows, and employee data management.
- Use AI tools such as Claude, ChatGPT, Gemini, Copilot, or approved internal solutions for sourcing support, screening, job descriptions, candidate communication, documentation, analysis, and reporting.
- Proactively adopt AI and automation in day-to-day HR work - identify repetitive tasks, automate them with approved tools, and encourage AI-enabled ways of working across the team.
- Develop and maintain recruitment/onboarding dashboards (Excel/Google Sheets or Power BI) that convert raw data into actionable insights.
- Work through documented SOPs and SLAs; maintain evidence required for internal audits and process reviews.
- Identify recurring bottlenecks, recommend process or automation improvements to the C&PS; Lead, implement approved solutions, and document each workflow for continuity.

Required Skills:

Must Have

- 1-3 years of hands-on recruitment and HR operations experience, including IT/technology recruitment.
- Practical experience with ATS and HRMS tools; Keka exposure is preferred.
- Strong sourcing, screening, stakeholder coordination, candidate communication, and follow-up discipline.
- Ability to manage multiple requisitions through structured trackers, dashboards, and defined SLAs.
- In-depth working knowledge and experience of AI tools (Claude, ChatGPT, Gemini, Copilot).

Work Location: In person

📌 Culture & People Success Executive (Vadodara)
🏢 Promact Infotech
📍 Vadodara