About the Company

Ashish Infratech Private Limited is an infrastructure and construction company operating across India, Nepal and Bhutan. Our business activities include power transmission lines, electrical substations, civil construction and infrastructure projects. We also provide heavy construction equipment on rental to various infrastructure and construction companies.

Job Overview

We are looking for a responsible, organised and proactive Commercial & Administrative Executive to manage the company's commercial documentation, asset insurance, procurement coordination and administrative functions.

The candidate will be responsible for maintaining important company and equipment-related records, coordinating with vendors and insurance providers, handling purchase documentation and ensuring timely renewals and compliance of various policies and documents.

Key Roles & Responsibilities

1. Insurance & Asset Management

- Manage insurance policies for company-owned machinery, vehicles and other assets.
- Coordinate insurance renewals, premium payments, policy endorsements and claims.
- Maintain records of all active insurance policies and track expiry dates.
- Coordinate with insurance companies, brokers and surveyors whenever required.

2. Commercial & Procurement Activities

- Prepare and issue Purchase Orders (POs) for machinery spare parts, equipment and other materials.
- Coordinate with vendors and suppliers regarding quotations, orders, deliveries and payments.
- Follow up on pending purchase orders and ensure timely procurement.
- Maintain vendor records, quotations, commercial terms and purchase documentation.
- Assist in commercial negotiations and vendor coordination.





3. Equipment & Company Documentation

- Maintain complete documentation of company-owned machinery, vehicles and equipment.
- Keep track of RCs, permits, fitness certificates, PUC, insurance and other applicable documents.
- Maintain equipment-wise documentation and renewal records.
- Handle documentation related to equipment purchases, sales, transfers and rentals.

4. General Administration & Compliance

- Maintain significant company documents, licences, registrations, agreements and policies.
- Track statutory renewals and compliance deadlines.
- Coordinate with government departments, RTOs, insurance companies and external agencies.
- Handle general commercial and administrative coordination across the company's projects and offices.

Candidate Requirements

- Graduate in Commerce, Business Administration or a related field.
- 3–7 years of relevant experience in commercial, procurement or administrative functions.
- Experience in insurance management, asset documentation and vendor coordination will be preferred.
- Good understanding of Purchase Orders, vendor management and commercial documentation.
- Proficiency in MS Excel, MS Office and documentation management.
- Strong communication, coordination and follow-up skills.
- Ability to independently handle responsibilities and maintain systematic records.

Preferred Background

Candidates with experience in construction, infrastructure, EPC companies, equipment rental businesses or heavy machinery companies will be given preference.

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits:

- Cell phone reimbursement
- Internet reimbursement

Work Location: In person

📌 Commercial & Administration Executive (Siliguri)
🏢 ASHISH INFRATECH
📍 Siliguri