Position Executive - Administration

Location Hyderabad

Key Responsibilities

• Manage project-level administrative operations in line with organizational policies and procedures.

• Ensure all procurement-related documents, approvals, quotations, invoices, and supporting records

are complete and submitted to the Head Office (HO) as per policy guidelines.

• Receive, maintain, safeguard, issue, and track office assets such as laptops and other equipment

based on approved requests.

• Maintain accurate asset registers and ensure timely recording of asset issuance, returns, transfers,

and disposals.

• Coordinate with the IT services/vendor partner for repairs, upgrades, maintenance, and other ITrelated requirements.

• Identify and onboard new hotels, meeting venues, and local vendors in accordance with

organizational policies.

• Provide administrative support to the project management team, including documentation, recordkeeping, correspondence, and coordination.

• Ensure smooth day-to-day administrative operations, including:

o Courier and postal services

o Office and equipment maintenance

o Stationery procurement and management

o Housekeeping and security coordination

o Utility and facility-related requirements

• Maintain and regularly update vendor records, procurement data, AMCs, contracts, agreements,

and administrative registers.

• Ensure proper documentation, filing, and storage of all administration-related records in both soft

and hard copies.





• Coordinate and support periodic stock-taking and physical verification of assets across project

centers and offices, including asset counting, condition verification, tagging, and documentation.

• Coordinate with program teams and employees to collect required vouchers and supporting

documents and ensure timely processing of vendor payments.

• Coordinate local arrangements for bill and utility payments, wherever required.

• Identify and maintain relationships with reliable local vendors for regular administrative

requirements.

• Support the project team with any other administrative or operational responsibilities assigned

from time to time.

Skills & Qualifications

• Graduate with 2 - 5 years of relevant experience in administration, operations, procurement, or

project support.

• Strong negotiation and vendor management skills.

• Positive knowledge of Advanced MS Excel and data management.

• Strong organisational and multitasking abilities with excellent attention to detail.

• Good coordination, communication, and interpersonal skills.

• Positive and solution-oriented approach.

• Willingness to learn and adapt to new processes and responsibilities.

• Self-motivated and able to work independently.

• Strong team player with the ability to coordinate effectively with internal and external

stakeholders.

• Willingness to travel to project centers/offices for administrative requirements.

- Please share your resume at [HIDDEN TEXT] with the subject line Executive – Administration.

📌 Executive Administration (Secunderabad)
🏢 TNS India Foundation
📍 Secunderabad