Job Description
Import Procurement Executive / Senior Executive Company: BotLab Dynamics

Location:
Noida, Uttar Pradesh

Experience:
5–7 Years Job Purpose To manage end-to-end import procurement and international sourcing activities, ensuring timely procurement of materials, cost optimization, accurate import documentation, smooth shipment coordination, and compliance with applicable Indian import regulations.

Key Responsibilities
• International Sourcing: Identify and evaluate overseas suppliers, obtain quotations, negotiate pricing and payment terms, and maintain strong vendor relationships.
• Import Procurement: Manage the complete import purchasing cycle, including purchase requisitions, quotation comparisons, purchase order (PO) processing, order tracking, and supplier follow-ups.
• Import Documentation: Prepare, verify, and maintain import documents, including commercial invoices, packing lists, Bills of Lading (BL), Air Waybills (AWB), HS codes, and other relevant documents.
• Shipment & Logistics Coordination: Coordinate with international suppliers, freight forwarders, customs brokers, and logistics partners to track shipments, facilitate customs clearance, and ensure timely delivery.
• Payment Coordination: Liaise with the Finance team and banks for international payments, foreign remittances, payment documentation, and supplier payment follow-ups.
• Import Compliance: Ensure compliance with applicable Indian Customs regulations, DGFT requirements, and relevant import procedures. Identify applicable duty exemptions and benefits wherever eligible.
• Costing & Reporting: Prepare import cost sheets, track freight and clearance expenses,



maintain procurement and shipment records, and prepare periodic MIS reports.
• Internal Coordination: Work closely with Engineering, Production, Stores, and Finance teams to understand material requirements and ensure timely availability of imported components and supplies.
• Vendor Management: Maintain supplier records, monitor delivery timelines, resolve procurement-related issues, and support continuous improvement in sourcing and import processes. Qualifications & Skills
• Bachelor's degree in Commerce, Supply Chain Management, Business Administration, or a related field.
• 5–7 years of relevant experience in import procurement, international sourcing, and logistics coordination.
• Strong knowledge of import documentation, Incoterms, HS codes, customs clearance procedures, and international payment processes.
• Familiarity with Indian Customs regulations, DGFT procedures, and applicable import duty structures.
• Proficiency in MS Excel and procurement/ERP systems.
• Solid negotiation, vendor management, coordination, follow-up, and documentation skills.
• Ability to manage multiple procurement requirements and shipment timelines efficiently.
• Experience in the drone, UAV, electronics, aerospace, or hardware manufacturing industry will be preferred. Preferred Candidate Profile Candidates with hands-on experience in importing electronic components, mechanical parts, hardware assemblies, or other technical materials will be preferred. Experience working with overseas suppliers and managing time-sensitive imports in a technology or manufacturing environment will be an added advantage.

📌 Senior Import Procurement Executive (Noida)
🏢 BotLab Dynamics
📍 Noida