A.

Travel

Planning &

- Bookings

- Manage end-to-end domestic and international travel arrangements for employees, management, clients and business associates.

- Coordinate flight bookings, hotel reservations, train tickets and other travel requirements.

- Identify the most suitable and cost-effective travel options while considering employee preferences, travel policies and business requirements.

- Manage last-minute bookings, cancellations, rescheduling and itinerary changes.

- Ensure timely sharing of tickets, hotel confirmations and travel itineraries with concerned employees.

B. Hotel &

- Accommodation Management

- Coordinate hotel bookings for employees travelling for official purposes.

- Identify and negotiate corporate rates with hotels across frequently visited locations.

- Ensure accommodation arrangements are aligned with the company's travel and accommodation policies.

- Manage hotel cancellations, extensions and special accommodation requirements.

C.

Ground

Transportation

- Arrange airport transfers, local transportation, chauffeur-driven cars and intercity travel.

- Coordinate pick-up and drop-off schedules for employees, management and visiting guests.

- Maintain a database of reliable transportation vendors across key locations.

- Ensure timely transportation arrangements, particularly for senior management and VIP guests.

D.

Travel

Policy &

- Compliance





- Ensure all travel bookings comply with the company's approved travel and reimbursement policies.

- Verify travel requests and obtain necessary approvals before confirming bookings.

- Ensure bookings are within approved budgets and entitlement limits.

- Maintain records of approved travel requests, bookings, cancellations and changes.

- Highlight policy deviations and seek necessary approvals.

E. Vendor &

- Agency Management

- Coordinate with airlines, travel agencies, hotels, transport operators and other travel service providers.

- Develop and maintain relationships with reliable travel vendors.

- Negotiate competitive corporate rates and identify opportunities for cost optimisation.

- Monitor vendor service quality and resolve booking-related issues.

- Review vendor invoices and coordinate with Finance for payment processing.

F.

Travel

Expense &

- MIS Management

- Maintain a centralised database of all employee travel bookings and expenses.

- Track travel expenditure across departments and business units.

- Prepare monthly travel expense reports and budget utilisation statements.

- Maintain records of advance payments, cancellations, refunds and pending reimbursements.

- Reconcile vendor invoices against actual bookings and coordinate discrepancies with Finance.

📌 Travel Desk Manager (Mumbai)
🏢 AstaGuru
📍 Mumbai