Specialist – HR Operations Page 1 of 4 Job Title Specialist Date 02-Nov-2026 Function HR Operations JD written by Associate Manager Reporting To Associate Manager JD Approved by Associate Director Brand Multiple Work Location Hyderabad About GUS Education India (GEI) • GUS Education India (GEI) is the education arm of Global University Systems, a leading European Education conglomerate. Established in 2017, GEI boasts a portfolio of over 35 Institutions and collaborates with prestigious universities and institutions worldwide, offering educational services that enhance their operations and impact. Nature of The Job This role manage end to end onboarding, statutory compliance, employee benefits administration and contract workforce operations.

Job Purpose The purpose of the Specialist – HR Operations role is to perform end to end onboarding, coordinating with the departments for induction sessions, managing all type of insurance aong with the addition & deletion without any cost leakage and any other support related to the HR Operations. Specialist – HR Operations Page 2 of 4 Key Accountability: Employee Onboarding &

- Documentation • Manage end-to-end onboarding process for new hires.
- Validate employee documents including educational, identity, address and employment records.
- Ensure document collection, statutory sign-offs and onboarding compliance are completed before joining.
- Coordinate and facilitate new hire onboarding and induction sessions.
- Partner with Talent Acquisition, Payroll, IT and Business stakeholders to ensure all technical hardware, software access, and welcome kits are delivered on day one.
- Design, coordinate, and facilitate engaging orientation sessions to introduce new hires to the company’s culture, core values, policies, and workflows.
- Act as the primary point of contact for new hires during their first 30 days to resolve queries related to policies and early integration.

Employee Insurance

Administration (GMC, GPA, GTL &

- AHC) • Manage end-to-end insurance operations including enrollment, additions, deletions and modifications.
- Validate employee and dependent data before submission to insurers.
- Coordinate with insurance vendors, brokers and internal stakeholders for query resolution.
- Handle employee concerns related to insurance coverage and policy benefits.
- Support annual policy renewals, reconciliation and premium validation.
- Oversee day-to-day administration of all corporate insurance plans, including Group Medical Coverage (GMC), Group Personal Accident (GPA),



Group Term Life Insurance (GTLI) &
- Employee Health Checkup (EHC).
- Manage the weekly inclusion and exclusion data of employees and their dependents with insurance brokers and partners for endorsement and no cost leakage.
- Act as the internal consultant and advocate for employees, assisting them with insurance claims queries, cashless hospitalization approvals, and reimbursement tracking. Organizational Structure Associate Director Associate Manager Specialist Specialist – HR Operations Page 3 of 4 • Coordinate annual insurance renewal processes and participate in negotiations alongside the HR leadership team.
- Organize wellness sessions and communication campaigns to increase internal awareness and utilization of health benefits.

Statutory

Compliance &

- Registrations • Handle ESIC &
- UAN registration for eligible employees.
- Create and manage UAN generation, PF member registration and KYC verification.
- Maintain accurate records on statutory portals and HRMS systems.

Contract Workforce

Payroll &

- Vendor Management • Validate payroll inputs, attendance and statutory deductions for contract employees.
- Review and validate vendor payroll reports.
- Process and track vendor invoices for timely payment.
- Coordinate with Finance, Procurement and vendors to resolve discrepancies. KRA’s KPI’s Onboarding &
- Documentation • Ensure to do end to end onboarding without any errors.
- Ensure to have the documentation collected from the candidate before the onboarding day.
- Cordinating with departments for induction sessions.
- Improvising the process for better employee onboarding experience.

Employee Insurance

Administration • Addition/deletion on the employee insurance weekly.

- Data reconciliation weekly and ensure no misses.
- Cordinating with Insurance vendor for any queries.
- Employee query resolution on cashless / reimbursement process.
- Coordination & collection of data for annual renewal.
- Organise the wellness sessions by coordinating with the vendors.
- Sharing monthly parental insurance deduction with the payroll team.

Statutory





Registration for new hires • Ensure to create ESIC / PF account for all new hires within the TAT.

- Maintain all the statutory reports for current hires in sharepoint &
- HRMS.

Vendor

Management • Cordinating with the staffing partner for Emp ID’s & documentation for new hires.

- Ensure to track all the contract extension with the HRBP’s and vendor partner.
- Validating the draft invoice from the vendors and processing with finance for payment.

The Key Result

Areas (KRAs) and Key Performance Indicators (KPIs)should be assessed biannually to ensure that the person carrying out the job is consistent performance aligned with Potential challenges in measuring performance due to complexities in organizational processes that hinder target achievement need to be considered. Specialist – HR Operations Page 4 of 4 Desired Profile Qualification • Master degree in HR or bachelor’s degree in business administration Skills Must have:

- Advanced Excel • HRMS skills (PeopleStrong, Darwinbox, SAP, Workday, etc.) Good to have:
- Hands-on experience in onboarding, ESIC, PF/UAN administration, insurance operations and payroll validation Relevant Experience • At least 6 to 8 years of experience GUS Values • GEI is an equal opportunity employer and encourages applicants from diverse backgrounds to apply.
- There is an expectation that employees will maintain the values of the Group and will comply with the code of conduct as well as equality, diversity, health, and safety policies of the company.

Benefits • At GUS Education India, GEI we truly believe that diverse culture, backgrounds, and experiences drive innovation.

- This role is a full-time position with a competitive salary and benefits package.
- The company offers comprehensive medical insurance to its employees, which includes hospitalization, accidental insurance, term insurance and Gratuity, which is over and above the compensation.
- To make the daily commute easier, safer, and less stressful, the company provides cab facilities to its employees to and from the workplace within 30 kilometers radius.
- The company acknowledges the importance of mental and physical well-being and the need for rest and relaxation. Workdays are Monday to Friday and a comprehensive leave package for employee well-being is offered, which includes 5 days of medical leave, 5 days of casual leave, 24 days of earned leave, 1 day of Happiness Leave, apart from 10 days of statutory leave, totaling to 45 days’ time off in a year.

📌 Specialist - HR Operations (Hyderabad)
🏢 GEI
📍 Hyderabad