Position: Secretary / Executive Assistant

Employment: Full time/ Hybrid

Salary: Based on experience and capability

About the role

We are looking for a dependable, organised, and discreet professional to support business activities, appointments, travel, and personal administration. The role requires clear communication, sound judgment, and consistent follow-through.

Key responsibilities

- Manage calendars, appointments, meetings, reminders, and daily priorities.
- Draft and organise emails, letters, WhatsApp communications, presentations, and meeting notes.
- Coordinate with clients, employees, vendors, banks, accountants, and other stakeholders.
- Maintain a pending-action tracker and follow up until tasks are completed.
- Arrange flights, hotels, transport, itineraries, and supporting travel documents.
- Maintain confidential records, contact databases, agreements, and organised digital files.
- Track expenses, bills, receipts, and payment follow-ups; coordinate with the accounts team and maintain basic Excel records.
- Coordinate office staff, drivers, and service providers.
- Assist with research, events, and personal or household administration as required.




- Provide a concise daily update on completed work, pending matters, and decisions required.

Candidate requirements

- Graduate in any discipline; preferably with 25 years of relevant experience.
- Strong spoken and written English and Hindi; Odia or Bengali is an advantage.
- Comfortable using Excel, Word, PowerPoint, email, calendars, Google Drive, and online booking platforms.
- Able to manage multiple priorities independently and maintain accurate records.
- Professional, punctual, resourceful, and comfortable interacting with senior stakeholders.
- Absolute discretion when handling personal, business, and financial information.
- Willingness to travel occasionally and offer reasonable flexibility for urgent coordination.

Preferred experience Previous work as a secretary, executive assistant, personal assistant, or office coordinator. Familiarity with Tally or Zoho Books would be an advantage.

To apply

Please share your CV, relevant experience, current and expected salary, and notice period.Role & responsibilities

📌 Secretarial Trainee (New Delhi)
🏢 Intelliroot Technologies
📍 New Delhi