(JD) for a Planning & Project Management Assistant:

Position: Planning & Project Management Assistant

Department: Projects / Project Management

Reporting To: Sr. Manager – Planning & Project Management

Location: Hyderabad.

Experience: 0–2 years

Qualification: B.E./B.Tech/Diploma in Civil, Electrical, Electronics, IT, Computer Science or equivalent. Candidates with project-management/planning experience in Smart City, CCTV, networking or any infrastructure projects.

1. Job Purpose To support the Project Management team in planning, monitoring, coordinating and reporting project activities to ensure timely completion of projects in accordance with approved schedules, contractual requirements, quality standards and project milestones.

2. Key Responsibilities

A. Project Planning & Scheduling

- Prepare and maintain detailed project schedules, activity plans and milestone trackers .
- Develop WBS (Work Breakdown Structure) for project activities.
- Prepare weekly and monthly look-ahead plans .
- Track planned vs. actual progress and identify deviations.
- Monitor critical activities and highlight potential delays.
- Coordinate with site teams to obtain daily/weekly progress updates.
- Support preparation and updating of schedules in MS Project / Primavera P6 / Excel .
- Track project dependencies such as material availability, drawings, approvals, manpower and site readiness.
- Maintain project-wise activity and milestone trackers.

B. Progress Monitoring & MIS

- Prepare Daily Progress Reports (DPR),



Weekly Progress Reports (WPR) and Monthly Progress Reports (MPR) .
- Prepare management dashboards showing:
- Planned vs. actual progress
- Project milestones
- Maintain project MIS and ensure timely submission of reports to management
- Track Indent → PO → Delivery → Site Receipt → Installation → Billing .
- Prepare presentations for management/client reviews.
- Follow up with concerned departments on pending action items

C. Documentation & Project Controls

- Maintain project documentation, approvals, drawings, MOMs and correspondence.
- Prepare Minutes of Meetings (MOM) and maintain action-item trackers.
- Maintain risk, issue and dependency registers.
- Track contractual deliverables and project milestones.
- Maintain records required for billing, measurement, completion and commissioning.

3. Required Skills

- Good understanding of project planning and project execution .
- Strong knowledge of MS Excel, including Pivot Tables, lookups, charts and dashboards.
- Working knowledge of MS Project / Primavera P6 is preferred.
- Good understanding of project schedules, WBS, milestones and dependencies.
- Ability to prepare professional MIS reports and presentations .
- Positive coordination and follow-up skills.
- Strong documentation and communication skills.
- Ability to work with multiple projects/sites simultaneously.
- Willingness to travel to project sites as required.

Drop resumes at: [email protected]

📌 Planning & Project Management Assistant (Hyderabad)
🏢 Matrix Smart Technologies
📍 Hyderabad