Notion Implementation Architect

Experience: 3–5 years | Reports to: Founder & Pro Chancellor |Location: Gurugram, NCR The Mission

UDIT is rolling out Notion as its core operating system — starting with how academic departments run (course templates, assessment rubrics, timetables, teaching plans, and course feedback, all in one place instead of scattered across spreadsheets, inboxes, and SurveyMonkey), then extending the same approach across the rest of the institution: HR, IT, Marketing, Admissions, and beyond. The academic rollout spans roughly six departments and 50+ staff, most of whom have never used Notion before — and it's the proving ground, not the finish line.

We need someone who has already done this — designed and rolled out a Notion workspace across a real organisation, not just used Notion well personally. You'll own the architecture, the rollout, and the adoption, starting from two pilot academic departments (Visual Communication and Fashion Management), scaling across the rest of academics, and then carrying the same playbook into HR, IT, Marketing, Admissions, and every other function that's currently running on spreadsheets, email, and disconnected tools.

What You'll Actually Do

Design the workspace

- Architect UDIT's Notion workspace: relational databases, templates, rollups, and permissions for course templates, formative and summative assessment rubrics, timetables, and teaching plans (a separate database, tracked week by week across courses).
- Design how course feedback is captured and stored directly in Notion and linked to courses, replacing SurveyMonkey — every raw response retained, not just summaries.
- Map UDIT's academic approval chain (course coordinator → programme leader → HoD → Dean/PVC) into clean, usable Notion workflows.
- Build in provision for non-project teaching alongside UDIT's project-based courses, and a lightweight way to track faculty work on institutional projects not tied to any course, for visibility only.

Own the rollout — academics first, then the rest of UDIT

- Lead the rollout across the two pilot academic departments first — Department of Visual Communication and Department of Fashion Management — then scale to the remaining academic departments.
- Train 50+ academic staff,



most with no prior Notion experience, department by department. If HoDs and Programme Leads can't run their own workspace without you, the rollout isn't done.
- Set HoDs and Programme Leads up as the actual workspace owners, with transparent governance for who can edit what.
- Once the academic rollout is stable, run the same audit-design-train-handover playbook across HR, IT, Marketing, Admissions, and other functions — each with its own workflows, owners, and adoption challenges.
- Administer UDIT's Notion Enterprise workspace institution-wide — permissions, guest access policy for external jurors and reviewers (who get no direct Notion access), cross-functional structure, and workspace-wide standards that hold up as more teams join.

Make it stick

- Produce the implementation document capturing agreed decisions and the full Notion structure — the first deliverable expected from this role.
- Document every database, template, and workflow: what it's for, who owns it, how to maintain it.
- Keep the workspace coherent as it scales across both academic departments and non-academic functions — naming conventions, template discipline, and governance that doesn't collapse as more teams join.

Must Have

- 3–5 years implementing Notion workspaces across an organisation — not personal use, a track record of designing and rolling out Notion for real teams with real adoption, not just a tidy personal setup.
- Experience rolling out Notion across more than one function or department — comfortable with the reality that HR, IT, Marketing, and Admissions each think about their work differently, and none of them run like an academic department.
- Strong, hands-on skill with Notion's relational databases — linked and related databases, rollups, formulas, views, and templates built for people who've never used Notion before.




- Experience designing permission structures and governance for a multi-team or multi-department workspace, ideally on a Notion Enterprise or Team plan.
- Proven ability to train non-technical staff and drive real adoption — not just build the system and hand over a manual.
- Comfortable translating complex, real-world workflows (academic approval chains, HR processes, marketing campaigns, admissions funnels, IT ticketing) into clean, usable Notion structures.
- Strong written documentation skills — able to produce a clear implementation document that others can follow without you in the room.
- A track record you can show, not just describe: specific workspaces you've built, for whom, at what scale, and what changed as a result.
- Comfortable working directly with a founder and with department heads senior to you — this role gets a mandate, not a task list.

Nice to Have

- Experience in education or another institution with complex, multi-stakeholder academic or operational workflows.
- Familiarity with the Notion API, and with automation tools (n8n, Zapier, Make, or similar) to connect Notion with other systems.
- Experience migrating an organisation off another tool (spreadsheets, SurveyMonkey, a legacy LMS or intranet) into Notion.
- Basic comfort with HTML/CSS/JavaScript or Python, for lightweight customisation beyond what Notion natively supports.

Why Join UDIT?

- Real ownership — you're designing and shipping the system UDIT will run on, not maintaining someone else's workspace.
- Direct access to leadership — flat structure, fast decisions, no bureaucracy standing between a good idea and shipping it.
- A live, well-scoped rollout already in motion — pilot departments identified, decisions already made on structure — plus a clear, institution-wide mandate beyond it: HR, IT, Marketing, Admissions, and more.
- Join an institution with a decade-plus track record in Indian design education — UDIT grew out of IIAD, and now spans Design, Technology, and Management.

How to Apply

Send us

1. Your CV at [email protected]
2. A short portfolio of 2–3 Notion workspaces you've designed and rolled out across an organisation — what the problem was, what you built, and what changed as a result.

Applications without item 2 will not be reviewed.

📌 Notion Implementation Architect (Gurugram)
🏢 UDIT - University of Design, Innovation and Technology
📍 Gurugram