HR, Admin & Accounts Executive

Barometer Technologies · Mumbai (Worli), hybrid · Full-time · 2–4 years · Reports to the founder

Every growing company has someone who quietly makes sure people get hired properly, paid correctly, insured from day one, and that clients pay on time. At Barometer, that work is currently spread across five people's desks, so nobody owns it.

We want one person to own it: the back office of a quick-moving F&B; tech company. And we want it run the way we run everything else here: written processes, checklists, trackers, and AI doing the heavy lifting. We already use Claude to screen applicants, check reimbursements and raise invoices. You'll take those systems over and make them better.

Who we are

Barometer builds Baro MATS, the inventory and cost-control software behind some of India's best-known restaurant, bar and café brands. Our team counts stock, checks variances and tells owners where their money went, every week, across 80+ clients in Mumbai and Pune. The product and the clients are in good hands. We need the people, paperwork and payments side to run just as well.

What you'll own

1. Hiring and HR

- Run hiring end to end: post jobs on LinkedIn, screen applicants, send screening forms, schedule interviews, keep the tracker up to date and close the loop with every candidate.
- Prepare offer letters, appointment letters, confirmation letters and relieving letters from our templates, and make sure each one is signed and filed.
- Onboard every new joiner properly: documents, health insurance enrolment in week one, laptop, email and tool access, and a first-week plan.
- Keep employee files, attendance and leave records accurate, and run exits: handover checklist, access removal and full-and-final paperwork.

2. Admin

- Run the monthly reimbursement cycle: collect claims, check them against our rules, flag what doesn't fit, and prepare the payout file once approved.
- Prepare monthly salary inputs (joiners, leavers, leave, revisions, holds) for our accountants, and check the payout against them.
- Keep the team's visit and work calendar: who is at which client and when, travel, and cover when someone is on leave.
- Handle vendors, office supplies, subscriptions, courier and travel bookings, and file every vendor invoice in the right monthly folder.

3. Billing and accounts

- Raise proformas and invoices on time, every month,



from our rate card and client agreements.
- Own collections up to 60 days: a weekly receivables list, polite and persistent follow-ups by email, WhatsApp and phone, and UTR and TDS-certificate chasing.
- Record expenses and vendor bills in Zoho Books, keep petty cash, and prepare bank-statement matching and GST/TDS documents for our CA firm to review
- Be the day-to-day contact for our CA firm, so they get what they need without chasing the founder.

4. Process and AI (how you'll do all of the above)

- Work AI-first. Use Claude every day to screen CVs, draft letters and follow-ups, check claims against rules, reconcile lists and summarise the week. Your job is to check what it produces and own the result.
- Turn every recurring task into a written process: a checklist, a template, a tracker and a deadline. If you do something twice, write it down. If you do it every month, automate it with Claude, Google Sheets formulas or ClickUp.
- Keep one source of truth for each area (hiring tracker, receivables list, joiner/leaver log, reimbursement log), always up to date, so anyone can see where things stand without asking you.
- Send one weekly update to the founder: hires in progress, joiners and leavers, money in, money owed, and anything stuck.

Your first 90 days

- Days 1–30: learn how hiring, salaries, reimbursements and billing run today. Take over the hiring tracker and the receivables list in week two.
- Days 31–60: run one full month on your own: reimbursements, salary inputs, invoicing and collections, with the founder checking.
- Days 61–90: a written process and checklist for each area; at least two monthly tasks running mostly on AI and templates; every joiner insured and documented; overdue receivables trending down.

You'll fit right in if you

- Have 2–4 years in HR, admin or accounts at a startup, a services firm or a growing company, and have done at least two of these three.
- Are a B.Com, BBA, MBA (HR or Finance) or similar.
- Use AI tools at work already. ChatGPT, Claude or Gemini is part of how you write,



check and organise, and you can show us real examples. You know when to trust the output and when to double-check it.
- Are process-driven and methodical. You build the checklist before you start, you keep trackers that other people can read, and you'd rather fix a process than redo the work.
- Are comfortable in Excel or Google Sheets (lookups, filters, pivots) and have used Zoho Books, Tally or similar.
- Are organised to the point of being annoying about it. Nothing slips, everything is filed, every candidate hears back.
- Can ask a client for money and an employee for a missing bill politely, firmly and more than once.
- Write clear English emails and are comfortable speaking Hindi. Marathi is a plus.
- Are discreet. You'll see salaries, contracts and personal details.

Bonus points

- You've done this kind of work before in a similar setting: the HR, admin or accounts desk of a restaurant group, hospitality company, SaaS startup, consulting or CA firm, or another services business with a team in the field.
- You've handled health insurance, PF or payroll inputs for a team.
- You've built something yourself: a Sheets tracker with formulas, a Google Form workflow, a ClickUp or Notion setup, or a custom GPT or Claude project.

Probably not for you if

- You want a pure HR role or a pure accounts role. This is a mix, and that's the point.
- You need a big HR department or a fixed SOP for everything. Part of the job is writing the SOP.
- You don't like following up. Half of this job is following up.
- You'd rather do things by hand the way they've always been done than learn a new tool.

What you get

- Ownership of a full function early in your career, with a direct line to the founder.
- A paid Claude seat on day one and real training in using AI for operations work. You'll leave knowing how to build AI-run back-office processes, a skill few people have this early in their career.
- Modern tools: Zoho Books, ClickUp, Google Workspace.
- A growing company where this role can grow into an HR & Admin lead as the team grows.
- Competitive pay, health insurance and a half-yearly performance bonus.
- Mumbai, Worli office, with hybrid days.

How to apply Apply on LinkedIn. Shortlisted candidates get a short form, then a call, then a practical task and a meeting with the founder at our Worli office.

📌 HR & Admin Executive (Mumbai)
🏢 Barometer Technologies
📍 Mumbai