Executive Assistant to Managing Director | Business Operations

Company: Inspira Software Services Pvt. Ltd.

Job Locations: Bombay - Preferred | Calcutta and Bangalore Also considered

Employment: Full-time | In-office

Experience: 3 - 7 years preferred; exceptional candidates with less experience may also be considered.

Compensation: 5 - 8.5 LPA, depending on experience, capabilities and suitability. Exceptional candidates may be offered higher compensation.

About Inspira Software Services

Inspira Software Services Pvt. Ltd. is an established enterprise software company headquartered in Calcutta and with pan India and international operations. We develop and deliver CRM, ERP, Project Management and other business software solutions for organisations in India and overseas.

We operate in a fast-moving, technology-driven environment, continuously developing our products, expanding our markets and adopting modern technologies to improve the way we serve customers and run our business.

As we expand our business operations across India and internationally, we are looking for an intelligent, dynamic and capable professional to work closely with the Managing Director and contribute directly to the Company's business development and operations.

Role Summary

This is a multidimensional executive support and business operations role, combining substantial Executive Personal Assistance to the Managing Director with direct involvement in the Company's business development and sales activities.

Initially, the successful candidate will be responsible for organising and coordinating Inspira's business development and sales activities across Western and Southern India, working closely with the Managing Director and internal teams.

The role will involve coordinating prospective customer interactions, pursuing business enquiries, following up on sales opportunities, organising meetings and product presentations, and personally handling selected prospects and business opportunities.

An important initial objective will be to establish effective sales coordination processes, maintain visibility of regional business opportunities and ensure consistent follow-up of prospects and customer engagements.

Alongside these responsibilities, the candidate will provide close executive assistance to the Managing Director, helping coordinate schedules, meetings, communications, travel and significant business commitments.

As the candidate develops a deeper understanding of the Company's products, customers and regional markets, the role will progressively involve greater independent responsibility for business development, customer engagement and selected business initiatives.

The successful candidate is expected to progressively develop into a Strategic Force Multiplier for the Managing Director enhancing his effectiveness by ensuring that important business priorities, customer engagements and executive responsibilities are effectively coordinated and followed through.

Key Responsibilities

1. Business Development & Sales Coordination

- Coordinate the Company's business development and sales activities across Western and Southern India.
- Identify and follow up on prospective customers, business enquiries and sales opportunities.
- Communicate with prospective customers, existing clients, business associates and channel partners.
- Personally handle selected prospects and business opportunities, including initial discussions and follow-ups.
- Organise customer meetings, product demonstrations, presentations and commercial discussions.
- Coordinate with the Managing Director and internal teams to progress business opportunities.
- Maintain and update business leads, prospect information, sales pipelines and follow-up records using the Company's CRM and other digital systems.
- Monitor business development activities and prepare periodic updates and reports.
- Assist with regional customer outreach, marketing initiatives and other business development activities.
- Gradually assume greater independent responsibility for pursuing regional business opportunities and maintaining customer relationships.

2. Executive Personal Assistance to the Managing Director

- Manage and coordinate the Managing Director's schedules, appointments, meetings and commitments.
- Assist with executive correspondence, meeting preparations,



presentations and follow-ups.
- Coordinate with internal teams and ensure that significant decisions, commitments and action points are followed through.
- Anticipate requirements and provide proactive executive assistance.
- Assist with business travel planning, appointments and related arrangements.
- Accompany the Managing Director on official business trips when required.
- Provide selected personal assistance and logistical support where necessary.
- Handle confidential business and personal matters with discretion and maturity.

3. Business Operations & Coordination

- Coordinate activities involving different departments, teams and business associates.
- Follow up on important operational and business commitments.
- Assist with special assignments, projects and business initiatives.
- Organise information, prepare reports and maintain appropriate business records.
- Ensure continuity of important activities and follow-ups when the Managing Director is occupied with other responsibilities.

4. Travel & Regional Coordination Travel will be an important part of this position, with the nature and extent of travel evolving as the candidate becomes familiar with the Company's business and regional operations.

Initially, travel will primarily involve regular visits within Western and Southern India, including accompanying the Managing Director on business trips when required.

Subsequently, as the candidate establishes the sales coordination processes and develops familiarity with the Company's products, customers and business opportunities, the role will also involve independent regional business visits for customer meetings, prospect engagement, business development and sales follow-ups.

The candidate should be comfortable with regular travel, changing schedules and both accompanied and independent business travel.

A Close Professional Working Relationship

This position involves close and regular interaction with the Managing Director and requires a high degree of professional trust, alignment, discretion and flexibility.

The successful candidate should be capable of understanding priorities, anticipating requirements, coordinating with others and ensuring that important business and executive responsibilities continue to progress.

The role requires the ability to move comfortably between executive assistance, customer interactions, business development, travel and operational coordination, depending on the Company's requirements.

Working in an AI-Enabled Technology Environment

Inspira extensively uses Advanced AI Systems such as ChatGPT, Claude and Gemini across its business functions. These systems are increasingly becoming part of our everyday working methods, helping us with research, analysis, communication, planning, problem-solving and execution.

We are also progressively developing an AI-native working environment in which highly capable AI Agents will work alongside human employees across important business functions, assisting with business processes and undertaking various assigned tasks.

The successful candidate should be comfortable working in such an environment and open to using these systems as part of everyday professional activities.

You do not need to be an AI expert or have extensive prior experience with these systems. We understand that many candidates may not yet have had much exposure to these technologies. Necessary training, learning assistance and guidance will be provided.

What matters most is an open mind, intellectual curiosity and a willingness to learn and adapt to new ways of working.

Desired Candidate Profile

We are looking for a dynamic, intelligent and emotionally mature professional with good communication skills, commercial awareness and a solid willingness to learn.

The ideal candidate should have:

- Excellent spoken and written English and a good command of Hindi.
- Confidence in communicating with prospective customers, clients,



senior executives and business associates.
- Strong coordination, follow-up, organisational and time-management skills.
- An interest in business development, sales and customer relationship management.
- The ability to manage multiple activities and changing priorities.
- Good commercial awareness and an aptitude for identifying and pursuing business opportunities.
- Mental agility, initiative and the ability to work independently.
- Proficiency in MS Office, Google Workspace and digital communication tools.
- Familiarity with CRM software and sales coordination systems will be an advantage.
- High levels of integrity, discretion, maturity and professionalism.
- Willingness to undertake regular and progressively independent business travel.

An interest in enterprise software, technology, automation and emerging developments will be an advantage. Prior technical expertise is not required.

Experience

3 - 7 years of relevant experience will be preferred in one or more of the following areas:

- Executive / Personal Assistance
- Business Development Coordination
- Sales Coordination / Sales Operations
- Business Operations
- Inside Sales Support
- Client Relationship Management
- Customer Coordination
- Administration and Executive Support

Candidates from other B2B business environments with strong communication, coordination and commercial aptitude may also be considered. Exceptional candidates with less experience may be considered if they demonstrate outstanding aptitude, maturity, initiative and potential.

Minimum Requirements

- Bachelor's degree in any discipline.
- Excellent spoken and written English.
- Good command of Hindi.
- Proficiency in MS Office and/or Google Workspace.
- Good organisational and communication skills.
- Willingness and readiness for regular regional travel.
- High level of integrity, discretion and self-motivation.
- Willingness to work full-time from the office.

What We Offer

- Salary - 5 - 8.5 LPA, depending on experience, capabilities and suitability.
- Higher compensation may be considered for exceptional candidates.
- Performance-based incentives and special allowances where applicable.
- Full reimbursement of official travel and accommodation expenses.
- HRA, transport and mobile support where applicable.
- Direct exposure to business development, enterprise software products and senior-level business operations.
- Opportunity to work closely with the Managing Director.
- Learning assistance and guidance in using Advanced AI Systems and modern business technologies.
- Structured mentoring and opportunities for long-term professional growth.

Career Opportunity This is an opportunity to develop a career at the intersection of executive support, business development and enterprise software operations.

The successful candidate will gain practical exposure to customer acquisition, sales processes, business operations, client relationships and the management of a growing enterprise software company.

With demonstrated capability and experience, the position can progressively develop into a broader business operations and executive coordination role, with increasing responsibility for regional business activities and selected business initiatives.

The candidate will also have the opportunity to develop new professional capabilities by working with Advanced AI Systems and collaborating with AI Agents as these become increasingly integrated into the Company's operations.

How to Apply

Interested candidates should submit

1. A detailed CV.
2. An active mobile/WhatsApp number.
3. A recent professional photograph.
4. A personalised cover letter explaining their career aspirations, interest in the position, relevant experience and willingness to undertake regular business travel.

Email: [email protected] Applications may alternatively be submitted through the Naukri job portal.

Application Questionnaire

Candidates are required to complete the Application Questionnaire and submit their answers along with their application.

Candidates are expected to answer independently and in their own words. The use of AI systems for drafting or generating answers is discouraged, as authenticity, clarity of thought, reasoning ability and self-expression are important considerations in the selection process.

Website: www.inspirasw.in

WhatsApp / Call: 75968 00291

📌 Executive Assistant To Managing Director | Business Operations (Bengaluru)
🏢 Inspira Software Services
📍 Bengaluru