:

He/She will be responsible for providing administrative, coordination, and follow-up support to the CEOs Office.

The role involves calendar and meeting coordination, travel and logistics management, data and information coordination, stakeholder follow-ups, and supporting the Executive Assistant in ensuring the smooth and efficient day-to-day functioning of the CEO’s Office.

Key Responsibilities:

- Manage the CEO’s calendar, including scheduling and rescheduling meetings and appointments
- Coordinate with internal and external stakeholders to arrange meetings and ensure timely confirmations.
- Send meeting invitations, confirmations, updates, and other relevant communication.
- Ensure meeting rooms, technology, documents, and other logistical requirements are arranged as required.
- Coordinate the CEO’s travel plans, including flights, accommodation, transportation, and related logistics.
- Manage travel changes, confirmations, cancellations, and follow-ups in a timely manner.
- Collect, compile, and share routine data, information, and documents as requested by the CEO’s Office.




- Coordinate with relevant internal teams to obtain information and documents required by the CEO’s Office.
- Maintain and organize frequently requested information and documents for easy access.
- Follow up with internal and external stakeholders on pending requirements and action items.
- Track routine requests and ensure timely closure through effective follow-ups.
- Support the Executive Assistant in coordinating routine administrative and stakeholder requirements.
- Manage recurring communication and coordination activities associated with the CEO’s Office.
- Undertake additional administrative and coordination responsibilities as required.

Required Skills & Qualifications:

- Bachelor’s Degree in any discipline
- 1–3 years of relevant experience in administrative coordination, executive support, office administration, or a similar role.
- Proficiency in Microsoft Outlook, MS Teams, Zoom, MS Office, and other office productivity tools.
- Robust written and verbal communication skills.

Work Location: Yeshwanthpur, Bengaluru

📌 Executive Assistant (Bengaluru)
🏢 The Akshaya Patra Foundation
📍 Bengaluru