Executive Assistant & Accounts Administrator

Company: ALPTech | Location: Bengaluru, India

Experience: 2–4 years

Reporting: Founding Partners; Head of Accounting (India) for accounts

About ALPTech

ALPTech is a computational finance, data engineering and AI/ML firm with offices in Dubai, London, Bengaluru and Riyadh. We work with banks, regulators and financial institutions across the GCC on risk, analytics, technology and advisory engagements.

Role summary

We are looking for an Executive Assistant & Accounts Administrator to support our Founding Partners and run the administration of our Dubai office. The role covers executive and personal assistance to the partners, UAE accounts under the guidance of our Head of Accounting (India), and office administration including Meydan Free Zone matters.

Key Responsibilities

1. Executive & Personal Assistance

- Manage partners’ calendars, meetings and appointments.
- Coordinate business and personal travel, hotels and visas with travel agents.
- Handle correspondence and personal administrative tasks.
- Track tasks, proactively follow up and ensure completion.
- Resolve routine issues independently and anticipate requirements.

2. UAE Accounts The accounting function will transition to the India accounting team over time,



with this role supporting the handover.

- Maintain bookkeeping and expense records under the Head of Accounting (India).
- Issue client invoices and follow up on outstanding payments.
- Coordinate POs, vendor registration and supplier payments.
- Prepare monthly bank reconciliations.
- Support VAT, audits and accounting documentation.
- Track recurring expenses, subscriptions and renewals.

3. Office Administration

- Coordinate interviews, recruitment and employee administration.
- Handle Meydan Free Zone visas, Emirates IDs and licence renewals.
- Maintain employee, company and compliance records.

Requirements

- 2–4 years’ UAE experience in accounts, administration or executive assistance.
- Knowledge of bookkeeping, invoicing, reconciliations and UAE VAT.
- Experience with Zoho Books, QuickBooks or Tally.
- Robust Microsoft 365, Outlook and Excel skills.
- Familiarity with UAE free zone procedures.
- Excellent English, organisation and communication skills.
- Proactive, reliable, discreet and able to work independently.

Key expectation: Take ownership, anticipate needs and complete tasks without repeated reminders or supervision.

📌 Executive Assistant & Accounts Administrator (Bengaluru)
🏢 ALP (Computational Finance, AI and Data Engineering)
📍 Bengaluru