Payroll & Bookkeeping Specialist About our client

Our client is a Toronto-based accounting practice providing bookkeeping and advisory services to established Canadian businesses. They specialize in complex bookkeeping cleanups and multi-entity structures, and they build the financial systems that support their clients' growth. Their practice is led by a founder with more than 30 years of experience, and they serve clients across Canada.

Role Overview

We are seeking an experienced Payroll & Bookkeeping Specialist to join the team in a remote, full-time role. Payroll is the primary focus of the role, including bi-weekly payroll for a client with 500+ employees. The role also covers the full cycle of bookkeeping across multiple client companies and requires a high level of accuracy and independence.

Key Responsibilities

Payroll (Primary Focus)

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Process bi-weekly payroll for 500+ employees,

ensuring accurate calculations and timely processioning

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Enter and maintain payroll updates, including new hires, terminations, pay rate changes, deductions and other adjustments

• Calculate and process regular earnings, overtime, vacation pay, statutory holiday pay, bonuses, retroactive payments, and authorized deductions, as applicable

• Prepare and issue Records of Employment and support year-end payroll reconciliation, T4 preparation, and related reporting.

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Review payroll for errors and discrepancies prior to finalization

Email Monitoring and Client Communication

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Monitor the designated inbox and respond promptly to inquiries from clients and their employees

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Provide verified, accurate information in all replies

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Maintain clear, professional written communication

Full-Cycle Bookkeeping

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Manage accounts receivable and accounts payable

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Perform bank, credit card and account reconciliations

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Maintain accurate, up-to-date books for multiple companies in QuickBooks Online and QuickBooks Desktop

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Support month-end close and prepare records for year-end

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Utilize cloud accounting tools such as Quick Books Online, Dext

Qualifications

- 6+ years of experience with payroll and QuickBooks Desktop/ QuickBooks Online, including high-volume payroll in QuickBooks Desktop

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Experience managing books for multiple companies in QuickBooks Online

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Solid proficiency in English, both written and verbal

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Proficiency in Microsoft Excel (VLOOKUPs, pivot tables, etc.) and Dropbox

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Experience with cloud accounting tools such as Dext

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Strong attention to detail, accuracy and reliability

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Ability to work independently and meet payroll deadlines

Nice to Have

- Experience using AI tools such as Claude to support daily work

Work Arrangement

- Location:

Remote

• Hours:

Full-time

• Time zone:

6:30 PM – 2:30 AM Eastern Time (ET), with flexibility

• Holidays:

This role may require working some Canadian statutory holidays

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