Crew Documentation Officer

Location: Mumbai, Maharashtra
Job Type: Full time
Industry: Shipping / Maritime / Offshore

Job Description

We are looking for a detail-oriented Crew Documentation Officer to manage seafarer documentation, maintain accurate crew records and ensure all crew members possess valid certificates and documents as per maritime regulations, Flag State and client requirements.

Key Responsibilities

- Maintain and verify seafarer documents, certificates, passports, CDCs, visas and medical fitness certificates.
- Ensure all crew documentation is valid and updated before vessel deployment.
- Monitor certificate expiry dates and coordinate timely renewals.
- Prepare, verify and maintain crew documentation files and records.
- Coordinate with crew members, manning agents, vessel teams and internal departments for pending documents.
- Ensure compliance with STCW, IMO, Flag State and client-specific documentation requirements.
- Maintain accurate crew records in the company's crewing software or database.
- Assist with crew sign-on/sign-off documentation and mobilisation formalities.
- Coordinate visa applications, travel documents,



medical appointments and other deployment-related requirements.
- Follow up on missing or incomplete documents and ensure timely submission.
- Support internal and external audits by maintaining proper documentation records.
- Prepare regular documentation status reports and update the crew competency matrix.

Required Skills & Qualifications

- Graduate in any discipline; relevant maritime or shipping qualification will be an advantage.
- Experience in Crew Documentation / Marine Crewing / Shipping documentation preferred.
- Knowledge of seafarer certificates, CDC, STCW, passports, visas and medical documentation.
- Familiarity with Flag State requirements and maritime compliance.
- Knowledge of MS Excel and documentation management systems.
- Strong attention to detail, coordination and follow-up skills.

Interested candidates can apply with their updated resume.

JOBSWITCH PEOPLE PARTNERS
Switch Better. Work Better.

Email: [email protected]
Contact: +91 91520 81073

Pay: Up to ₹900,000.00 per year

Work Location: In person

📌 Documentation Officer (India)
🏢 JobSwitch People Partners
📍 India