Reservation Executive

Job Overview

Key ResponsibilitiesTransportation Booking & Scheduling

- Manage car reservations for employees, executives, and clients.
- Schedule pickups and drop-offs to ensure timely transportation services.
- Coordinate with drivers and external car service providers to confirm bookings.
- Handle urgent schedule changes, cancellations, and last-minute transportation requests efficiently.

Fleet Management

- Monitor the availability, maintenance, and cleanliness of company vehicles.
- Ensure vehicles are serviced regularly and maintained in excellent working condition.
- Track vehicle usage, mileage, and fuel consumption for efficient fleet utilization.

Driver Coordination

- Communicate daily schedules and responsibilities to drivers.
- Ensure drivers maintain professionalism, punctuality, and safety standards.
- Provide route guidance, traffic updates, and special travel instructions when required.

Customer Support

- Serve as the primary point of contact for transportation-related requests and concerns.
- Provide prompt assistance during transportation issues such as delays, breakdowns, or emergencies.
- Ensure a smooth and professional travel experience for employees and clients.

Budget & Expense Management

- Monitor transportation expenses, including fuel, tolls, and vendor charges.
- Maintain cost-effective transportation operations within the approved budget.
- Coordinate with car rental agencies and vendors to negotiate competitive pricing.

Compliance & Documentation

- Ensure all vehicles have valid insurance, registrations, permits,



and required documentation.
- Maintain accurate records of vehicle logs, reservations, and driver schedules.
- Ensure compliance with company transportation policies and safety regulations.

Safety & Security

- Ensure all drivers follow traffic rules and company safety protocols.
- Monitor vehicle tracking systems and transportation efficiency when applicable.
- Coordinate secure and discreet transportation arrangements for VIPs or executives.

Reporting & Analysis

- Prepare reports on vehicle usage, transportation costs, and fuel consumption.
- Analyze transportation data to improve operational efficiency and resource planning.
- Provide regular operational updates to management.

Vendor Management

- Build and maintain solid relationships with external transport vendors and chauffeur services.
- Negotiate and manage vendor contracts to ensure quality and cost-effective services.

Special Transportation Requests

- Manage airport transfers, executive travel, group transportation, and outstation trips.
- Handle VIP transportation requests with professionalism and confidentiality.

Requirements :

- Strong communication and coordination skills.
- Basic computer knowledge and record-management skills.
- Ability to handle multiple tasks and work under pressure.
- Good problem-solving and organizational abilities.
- Freshers are welcome to apply.

Benefits :

- Flexible schedule
- Leave encashment

Pay: ₹15,000.00 - ₹22,000.00 per month

Benefits :

- Flexible schedule
- Leave encashment
- Paid sick time

Work Location: In person

📌 Reservation Executive (Sahibzada Ajit Singh Nagar)
🏢 Travel Karmaa
📍 Sahibzada Ajit Singh Nagar