Job Location:Mumbai

Salary

₹30,000 - ₹50,000 per month

(Salary will be based on experience and capability.)

Working Days : 6 days a week(Full-time role)

Job Overview

We are looking for a responsible, trustworthy, and hands-on Admin Executive / Personal Assistant to manage day-to-day administrative work, office upkeep, property coordination, vehicles, and basic personal assistance tasks for the family and office.

This role requires someone who is organized, good at follow-ups, comfortable going out for work, and can ensure that daily operations, maintenance, and payments run smoothly.

Key Responsibilities

1. Office Administration & Daily Operations
- Ensure smooth day-to-day functioning of office premises
- Order and manage daily office supplies, including:

- Stationery

- Pantry items

- Cleaning supplies

- Coordinate with housekeeping, security, and maintenance staff

- Track and follow up on:

- Office electricity bills

- Water bills

- Internet and other utility services

- Coordinate repairs and maintenance (AC, electrical, plumbing, furniture)

- Maintain basic records of office expenses and vendor details

1. Property & Asset Management
- Coordinate maintenance and upkeep of:

- Residence

- Office premises

- Other properties (including Alibaug)

- Follow up on:

- Property tax payments

- Society / maintenance charges

- Electricity and water bills

- Coordinate with vendors such as plumbers, electricians, caretakers, and security staff

- Maintain basic records of:

- Property documents

- Maintenance work

- Payments made and due

1. Vehicle & Driver Management
- Manage family and office vehicles
- Track and coordinate:





- Car servicing and repairs

- Insurance renewals

- PUC renewals

- Supervise drivers:

- Attendance

- Leave planning

- Documentation

- Handle breakdown situations and vendor coordination with garages

1. Personal Assistant & Coordination Work
- Manage calendar reminders and appointments
- Coordinate meetings and basic travel arrangements
- Follow up with:

- Lawyers
- Accountants
- Brokers
- Vendors
- Assist with day-to-day family-related administrative tasks as required

1. Records, Tracking & Reporting
- Maintain simple records using Excel, notebook, or Google Drive
- Keep track of:

- Bill due dates

- Renewals

- Maintenance schedules

- Provide a monthly summary of:

- Work completed

- Pending tasks

- Upcoming payments or renewals

- Coordinate with accounts team for bill payments

Preferred Experience (2-6 years of experience in):

- Administration
- Office management
- Personal assistant roles
- Facility or property coordination

Skills Required :

- Valuable follow-up and coordination skills
- Comfortable traveling within Mumbai for work
- Ability to handle multiple tasks calmly

Personal Qualities

- Honest and reliable
- Organized and responsible
- Willing to handle both office and personal administrative work
- Long-term mindset

Additional Information

- Police verification will be required
- References preferred
- This is a hands-on role (not desk-only and not work-from-home)

Why Join

- Stable, long-term role
- Exposure to property, asset, and office management
- Opportunity to grow responsibilities over time

Pay: ₹30,000.00 - ₹50,000.00 per month

Work Location: In person

📌 Admin Executive / Personal Assistant (Worli)
🏢 SUNSTAR GRAPHICS
📍 Worli