Logistics Executive - Inward / Outward & Documentation

Department : Supply Chain / Logistics Reporting To : Manager - Supply Chain / Logistics Location : Delhi Employment Type : Full time Work Mode : In Person

Job Summary

Key Responsibilities1. Inward Logistics Management

- Manage and monitor the complete inward material process.
- Verify incoming materials against invoices, delivery challans, purchase orders, and other supporting documents.
- Coordinate with warehouse and procurement teams for material receipt.
- Check quantity, material description, packaging condition, and discrepancies at the time of receipt.
- Ensure proper inward entries and documentation.
- Report shortages, damages, or mismatches to the concerned team.

1. Outward Logistics & Dispatch Management

- Manage the complete outward dispatch process from material preparation to final handover to the transporter.
- Coordinate with warehouse, project, procurement, and operations teams for dispatch requirements.
- Prepare and verify dispatch-related documentation.
- Ensure materials are dispatched as per approved requirements and SOPs.
- Coordinate vehicle placement, loading, and dispatch schedules.
- Maintain proper records of all outward shipments.

- Logistics Documentation

- GST Invoices :

- Delivery Challans :

- E-Way Bills :

- LR / GR / Transport Receipts :

- POD - Proof of Delivery :

- Dispatch and inward/outward registers

- Purchase Order / Delivery Order documentation

- Material Receipt / Goods Receipt documentation

- Transporter-related documents

- Verify that required documents are complete before dispatch.

- Maintain accurate physical and digital records.

- Ensure documentation is available for audit and future reference.

1. SOP Adherence & Process Compliance





- Follow defined logistics, warehouse, and dispatch SOPs.
- Ensure inward and outward activities are completed as per approved processes.
- Identify process gaps and immediately report deviations.
- Maintain proper documentation and records for every material movement.
- Ensure no shipment is dispatched without required approvals and documents.

- Transporter Coordination

- Coordinate with transporters for vehicle placement and dispatch.
- Share correct shipment details and required documents with transporters.
- Track pickup and delivery status.
- Follow up for PODs and pending documents.
- Resolve routine transporter-related issues and escalate critical matters.

- Record Keeping & MIS

- Maintain daily inward and outward records.
- Prepare dispatch and logistics-related MIS.
- Maintain shipment-wise documentation and tracking records.
- Track pending deliveries, PODs, and documentation.
- Ensure all logistics data is accurate and updated on time.
- Support management with required logistics reports.

- Coordination with Internal Teams

- Coordinate with Warehouse, Procurement, Finance, Projects, Operations, and Supply Chain teams .
- Ensure smooth communication between internal teams and transporters.
- Clarify dispatch requirements and documentation before material movement.
- Escalate discrepancies, delays, documentation gaps, and operational issues.





Required Experience

- 2-5 years of experience in Logistics, Warehouse, Dispatch, Supply Chain, or Transportation.
- Hands-on experience in Inward and Outward logistics operations .
- Practical knowledge of logistics documentation is mandatory.
- Experience handling dispatch documentation and transporter coordination.

Must-Have Knowledge

Mandatory practical knowledge of :

- Inward & Outward Process
- Invoice Verification
- Delivery Challan
- E-Way Bill
- LR / GR
- POD Management
- Dispatch Documentation
- Transporter Coordination
- Warehouse Coordination
- Logistics SOPs
- Basic MIS & Reporting
- MS Excel
- Understand the complete logistics cycle , from inward receipt to outward dispatch.
- Have strong documentation knowledge.
- Understand the importance of accurate logistics records and compliance.
- Be capable of independently handling routine logistics documentation.
- Follow SOPs and established processes strictly.
- Have good coordination and follow-up skills.
- Be detail-oriented and responsible.
- Be comfortable working with multiple internal teams and transporters.
- Have a proactive approach toward identifying and resolving logistics issues.

Key Performance Indicators (KPIs)

- Accuracy of Inward / Outward Records
- Documentation Accuracy
- E-Way Bill & Invoice Compliance
- Dispatch Accuracy
- POD Closure
- SOP Adherence
- Shipment Documentation Completion
- Timely Dispatch
- Material Receipt Accuracy
- Transporter Coordination
- MIS Accuracy & Timeliness

Important Hiring Criteria

Work Location : In Person

Pay: Up to ₹25,000.00 per month

Benefits :

- Leave encashment
- Paid sick time

Work Location: In person

📌 Logistics Executive - Inward / Outward & Documentation (Lucknow)
🏢 Valeur Fabtex Private
📍 Lucknow