Position :Executive Assistant to Managing Director (EA to MD) Experience : 1-3 years Location : Ahmedabad, Gujarat Employment Type : Full-time, On-site Working Days : Monday to Friday Working Hours : 12:30 AM to 10:00 PM Reporting To : Managing Director Joining**: Immediate / 15-30 days preferred

About the Role

This is a high-trust role requiring excellent communication, confidentiality, maturity, and the ability to handle multiple priorities independently.

Key Responsibilities

- Manage the MD’s daily calendar, meetings, appointments, and schedule.
- Coordinate internal and external meetings with clients, vendors, consultants, and senior management.
- Take meeting notes and ensure timely follow-up on action items.
- Maintain a tracker of key tasks, commitments, and deadlines assigned by the MD.
- Coordinate with different departments to ensure timely execution of MD’s instructions.
- Organise domestic and international travel, accommodation, itineraries, and meeting schedules.
- Assist in preparing for management meetings, client meetings, reviews, and presentations.
- Handle highly confidential business and personal information with discretion.
- Support the MD in special projects and strategic initiatives.




- Act as a key coordination point between the MD and internal/external stakeholders.
- Anticipate requirements and proactively resolve scheduling or coordination issues.
- Perform other professional and administrative responsibilities as assigned by the MD.
- Graduate in any discipline; MBA/PGDM will be an advantage.
- 1-3 years of relevant experience as an Executive Assistant, Personal Assistant, Executive Secretary, or similar role.
- Prior experience supporting a MD, CEO, Director, Founder, or senior management executive preferred.
- Excellent written and verbal communication skills.
- Strong command of MS Office, Excel, PowerPoint, Word, Outlook, and Google Workspace .
- Excellent calendar, scheduling, and time-management skills.
- Strong follow-up and coordination abilities.
- Ability to maintain complete confidentiality.
- Professional appearance and executive-level communication.
- Ability to work independently and handle pressure.
- Strong attention to detail and problem-solving skills.
- Flexible to extend working hours when required by business priorities.

Pay: ₹25,000.00 - ₹40,000.00 per month

Work Location: In person

📌 Assistant to Director (Thaltej)
🏢 Promax Infosolutions
📍 Thaltej