Description : Principal Responsibilities

- Provide support to the Willis Limited Chief Risk Officer in the administrative support for Threshold Conditions 2.4 meetings (creation of MI packs and minute taking, recording actions)
- Provide support to Willis Limited working level committee meetings that require minute taking support and assistance in creating MI packs
- Oversight of mandatory training completion for Conduct Rules training and chasers for follow up
- Completion of administrative tasks on Trailight (system which manages our SMCR population and regulatory requirements)
- Minute taking for Conduct Review panels, annual Fit and Proper meeting and Senior Manager handover meetings
- Assisting with regular updates required to SMCR policy and process documentation
- Other ad hoc support tasks to the SMCR Office

Other general responsibilities :

- Calendar Management: Proficiency in Calendar management/ Scheduling meetings/ calls as per stakeholders’ requirements in various time zones.
- Expense Management: Proficient working with Oracle Expense Management system, collecting expenses and submitting the same monthly regularly.
- Travel Management: Arranging travel as requested by the team, coordinate with Amex on various ticketing, visas, hotel, car booking, ensuring the same is updated on the stakeholder’s calendars.
- Invoice Management: Raising invoices on Ariba system and ensuring its paid by regularly checking and coordinating with Finance.
- Determines appropriate course of action, referral, or response,



works closely and effectively with the team/ line manager to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
- Prioritize conflicting needs, handle matters expeditiously and proactively.
- Functional Skills Proficiency in Windows, including Excellent MS Word, EXCEL and PowerPoint, and ability to extract reports from systems.
- To action & monitor tasks delegated by the stakeholders to ensure they are achieved within agreed deadlines

Qualifications : Skills & Knowledge :

- Exceptional organisational and time management skills.
- Robust written and verbal communication abilities.
- High level of discretion and professionalism.
- Proficiency in Microsoft Office Suite and collaboration tools (e.g., Teams, SharePoint).
- Familiarity with governance processes and committee operations is highly desirable.
- Proficient in written and spoken English, draft mails/ responses independently.
- Event Planning & Management

Qualification & Experience :

- Tech savvy
- Stakeholder Management
- Graduate of any discipline
- 7 - 12 years of relevant Executive Assistant experience
- Experience in handling geographically diverse stakeholders.
- Proven experience as an Executive Assistant or PA supporting C-suite executives and senior leaders, ideally within financial services or regulated environments.

The Application Process

- Stage 2: Pre-recorded video interview
- Stage 3: Live video or in person interview with hiring manager and team
- Stage 4: Offer and onboarding

📌 Executive Assistant (Thane)
🏢 WTW
📍 Thane