Job Title : Purchase & Stores Officer

Department : Purchase & Stores Location : Chakan MIDC, Pune Reports To : Sr. Purchase Manager

Working hours : 9.30 am to 6.30 pm (Current hours)

Job Summary

The Purchase & Store Officer is primarily responsible for managing procurement activities to ensure timely and cost-effective purchase of materials required for production. The role also includes overseeing store operations, inventory control, and material documentation to support smooth manufacturing activities.

Qualification & Experience

- Graduate (BE/ B.Com / BBA) preferred
- 2-3 years experience in manufacturing purchase & stores.

Required Skills :

- Strong negotiation and vendor management skills.
- Knowledge of purchase procedures in manufacturing.
- Good command of MS Excel / ERP software (Tally Prime).
- Understanding of GST and basic accounting.
- Inventory control knowledge.

Key Performance Indicators (KPIs)

- Cost savings achieved
- On-time material procurement
- Reduction in material shortages
- Stock accuracy percentage
- Vendor performance rating

Primary Responsibility - Purchase Management (Major Focus)

1. Procurement Planning

- Review material requirements based on production plan and minimum stock levels.
- Procure material as per Purchase Requisition.
- Identify and develop new vendors.

2. Vendor Management

- Collect quotations and prepare comparison statements.
- Negotiate price, payment terms, and delivery schedule.
- Evaluate vendor performance (quality, delivery, cost).

3.



Purchase Order Management

- Prepare and issue Purchase Orders (PO).
- Follow up with suppliers for timely delivery.
- Ensure compliance with company purchase policy.

4. Cost Control

- Achieve cost savings through negotiation and alternate sourcing.
- Maintain updated rate contracts.
- Monitor market price trends of key raw materials.

5. Coordination

- Coordinate with Production, Quality, and Accounts departments.
- Resolve supplier-related issues (short supply, rejection, delay).
- Ensure timely invoice submission to Accounts for payment.

Secondary Responsibility - Store Management

1. Material Receipt & Issue

- Verify incoming materials with PO and invoice.
- Prepare Goods Receipt Note (GRN).
- Ensure proper storage and labelling.

2. Inventory Control

- Maintain stock register / ERP (Tally Prime) entries including MRJ.
- Monitor minimum and maximum stock levels.
- Implement FIFO / FEFO system.
- Conduct periodic stock verification.
- Credit/ Debit note issuance

3. Documentation

- Maintain inward and outward registers.
- Ensure proper GST documentation.
- Support internal and external audits.

4. Store Discipline

- Maintain cleanliness and safety in store area.
- Prevent material damage and pilferage.

Contact Details

Human Resource Department

Mobile : +91 (phone hidden)

Pay: ₹15,000.00 - ₹26,000.00 per month

Advantages :

- Health insurance
- Leave encashment
- Provident Fund

Work Location: In person

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