Work with the Operations Head to keep a growing digital agency running smoothly. You will cover hiring, HR, and admin, and coordinate between teams, projects, and clients. This is a hands-on role with real ownership.

Key Responsibilities

- Recruitment & Onboarding: Post jobs on Job Sites; screen resumes; schedule interviews and send reminders; conduct first-round calls; maintain the candidate tracker; send offer and rejection emails; collect joining documents and set up recent joiners.
- HR Records & Documentation: Maintain the employee and intern database; issue offer letters, certificates, and experience letters; keep agreements, NDAs, and policies organized.
- Team Coordination: Track tasks, deadlines, and daily work updates across teams; follow up on delays and escalate to the Operations Head; schedule meetings, record minutes, and track action items.
- Project Coordination: Maintain the project status tracker (scope, owner, deadline, status); follow up with design, development, and SEO teams on deliverables; flag risks and delays early.
- Client Coordination: Act as the link between clients and internal teams; pass on requests and feedback in writing; follow up for approvals, content, and payments; schedule client calls and share progress updates. Pricing, scope changes,



and commitments need Operations Head approval.
- Attendance, Leave & Payroll Support: Maintain attendance and leave records and prepare monthly inputs for payroll and stipends.
- Office Administration: Manage supplies, equipment, and asset records, vendors, courier, and visitors, and keep the office organized.
- Culture & Reporting: Plan team activities, collect feedback, and send weekly reports to the Operations Head on hiring, attendance, project status, and client follow-ups. Keep all employee, client, and company information strictly confidential.

About Company: We are a team of restless and motivated individuals who believe in a common goal and use a spirited attitude in digital solutions. We provide engaging digital solutions that inspire you and make you think. We love innovating, and we love working with code and experimenting with it. Seeing it work fascinates us and motivates us to work harder, smarter, and better! We love what we do, and that is what motivates us and is our driving force. Clients love working with us, and we love ideas that transform into something magical! We are curious people, we love doing things differently, and we frame an approach that stands out and leaves people speechless!

📌 Administration Executive in Bhiwandi, Kalyan, Dombivli, Navi Mumbai, Thane
🏢 Ideamagix
📍 Kalyan