Job description

Location: Head Office - Kandivali West, Mumbai

Reporting To: HR & Admin Head

Job Purpose

The Administration Executive is responsible for managing day-to-day administrative operations at the Head Office and acting as a key coordination link with the factory for all administrative, facility, and support-related matters. The role ensures smooth office functioning, compliance with company policies, and timely coordination between corporate and plant administration.

Key Responsibilities

- Head Office Administration
- Manage day-to-day administrative activities to ensure smooth functioning of the Head Office.
- Oversee office infrastructure, housekeeping, security, pantry, and maintenance services.
- Coordinate with vendors for office supplies, stationery, housekeeping, courier, and other administrative services.
- Maintain records of assets, consumables, and administrative expenses.
- Factory / Plant Administration Coordination
- Act as the primary point of contact between Head Office and factory for administrative matters.
- Coordinate with factory administration on manpower support, housekeeping, security, transport, and facility-related requirements.
- Follow up with factory teams on administrative documentation, approvals, and compliance-related data.
- Assist in resolving inter-office administrative issues and ensure timely closure.
- Vendor & Contract Management
- Identify, onboard, and coordinate with administrative vendors as per company procedures.
- Track vendor contracts, service agreements, renewals, and payment timelines.
- Verify vendor bills and coordinate with finance for timely processing and payment.
- Travel & Logistics Support
- Coordinate travel bookings (air, rail, hotel, local conveyance) for Head Office and factory personnel, as required.
- Arrange transport, accommodation, and logistics support for plant visits, audits, and meetings.




- Asset & Facility Management
- Maintain updated asset registers for Head Office and coordinate asset movement with the factory.
- Track issuance, return, and maintenance of office and plant administrative assets.
- Support office layout changes, seating arrangements, and relocation activities, if any.
- Compliance & Documentation
- Maintain proper documentation for administrative records, vendor files, approvals, and statutory displays (as applicable).
- Support internal and external audits by providing required administrative data and records.
- Ensure compliance with company policies, safety norms, and administrative SOPs at Head Office.
- Coordination with HR & Finance
- Support HR in administrative aspects of onboarding, employee movements, and exit formalities.
- Coordinate with finance for budget tracking, administrative expenses, and vendor payments.

Key Skills & Competencies

- Strong administrative and coordination skills
- Ability to liaise effectively with factory/plant teams and corporate stakeholders
- Vendor management and negotiation skills
- Proficiency in MS Excel, MS Word, and basic ERP systems
- Strong follow-up, documentation, and organizational skills

Educational Qualification

- Bachelor's degree in business administration, Commerce, or any relevant discipline

Experience

- Min. 5 years of experience in administration or office management
- Prior experience coordinating with a factory or manufacturing plant preferred

Job Types : Full-time, Permanent

Pay: ₹300,000.00 - ₹450,000.00 per year

Benefits :

- Health insurance
- Paid sick time
- Paid time off
- Provident Fund

Application Question(s):

- Can you reliably commute to Kandivali West, Mumbai?
- Are you ok with Mon-Sat, 6 days a week, in office role?
- What's your current CTC?
- What's your expected CTC?
- What's your Notice Period?

Work Location: In person

📌 Administration Executive (Mumbai)
🏢 Chheda Specialities Foods
📍 Mumbai