Job Description - Office Assistant

Company: Unison Valves Pvt. Ltd.

Job Title: Office Assistant

Location: Ramtekdi Industrial Estate, Hadapsar, Pune, Maharashtra

Department: Administration / Operations

Reporting To: Admin Executive / Office Manager

Salary : Competitive (as per experience)

- JOB SUMMARY _

The Office Assistant supports day-to-day administrative activities for our valve manufacturing operations. This role is responsible for front-office coordination, documentation, data entry, communication support, and basic coordination with production, purchase, dispatch, and accounts to ensure smooth office functioning.

- SCOPE OF WORK & RESPONSIBILITIES _
- Manage front-office activities including phone calls, visitor handling, courier coordination, and incoming/outgoing mail.
- Maintain filing (physical and digital) for quotations, purchase orders, work orders, inspection reports, dispatch documents, and certificates.
- Perform accurate data entry in Excel/ERP/Tally (as applicable) for enquiries, orders, dispatches, and basic inventory/consumables tracking.
- Support the sales team with routine documentation such as enquiry logs, follow-up trackers, quotation registers, and customer database updates.
- Coordinate internally with Production, Purchase, Quality, and Dispatch for document collection, status updates, and timely sharing of information.
- Assist in preparing dispatch documentation such as invoice support papers, packing lists, e-way bill support (as guided), and courier/transport follow-ups.
- Track office supplies and raise purchase requests for stationery and consumables; maintain vendor/service contact details.




- Support HR/admin tasks such as attendance coordination, document collection for onboarding, and arranging meetings/travel when required.
- Ensure confidentiality of company and customer information and follow internal processes for document control.
- KEY REQUIREMENTS & SKILLS _
- Graduate (any discipline); diploma/degree in business administration or commerce is a plus.
- 0-3 years of experience in office administration (manufacturing/industrial background preferred).
- Strong documentation skills with attention to detail and ability to maintain records systematically.
- Clear verbal and written communication; professional behaviour with customers, vendors, and visitors.
- Ability to multitask, prioritize routine work, and coordinate across departments.
- Basic understanding of manufacturing documentation (PO, invoice support, dispatch documents) is helpful.
- Integrity, reliability, and confidentiality in handling company information.
- PREFERRED _
- Experience in an industrial manufacturing company (valves, fittings, pumps, automation, or similar).
- Familiarity with ISO-style document control and quality documentation.
- Comfort coordinating with transporters/courier partners and maintaining dispatch records.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Job Types : Full-time, Permanent

Pay: ₹15,000.00 - ₹25,000.00 per month

Perks :

- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

📌 Office Assistant (Pune)
🏢 Unison Valves
📍 Pune