Job Purpose

The Dispatch & Billing Executive is responsible for pre-dispatch billing, coordination with delivery labourers, post-distribution system entry, and daily account closure related to LPG cylinder distribution. The role ensures accurate billing, smooth dispatch operations, and proper reconciliation of cylinders and payments in accordance with Oil Marketing Company (OMC) guidelines and internal SOPs of Gurukrupa Gas Agency.

Key Responsibilities

1. Dispatch Billing & Documentation

- Generate and print LPG delivery bills / cash memos using the OMC system (SAP / billing software).
- Verify consumer details, cylinder type, quantity, and payment mode before printing bills.
- Issue bills to labourers / delivery staff route-wise and maintain bill issue records.

2. Dispatch Coordination

- Coordinate with labourers and delivery staff regarding daily delivery schedules, routes, and bill allotment .
- Ensure all bills handed over are acknowledged and accounted for.
- Resolve basic billing or dispatch-related queries raised by delivery staff.

3. Post-Delivery System Entry

- After completion of distribution, enter delivery confirmation details in the system.
- Update delivery status such as delivered, not delivered, cancelled, or re-scheduled.




- Record cash collections, UPI/digital payments, and credit transactions accurately.

4. Daily Accounts Closure & Reconciliation

- Close daily dispatch and billing accounts after verifying delivery completion and collections.

- Reconcile:

- Cylinders issued vs cylinders delivered

- Bills generated vs bills closed

- Cash and digital collections vs system entries

- Immediately report discrepancies, shortages, excess collections, or delivery mismatches to the reporting authority.

5. Records, Compliance & Support

- Maintain daily records/registers for billing, dispatch, and collections.
- Ensure compliance with OMC instructions, safety norms, and agency SOPs .
- Assist during stock verification, audits, inspections, or surprise checks by OMCs or authorities.
- Support office staff in dispatch-related administrative work as required.

Job Types : Full time, Permanent

Pay: ₹10,000.00 - ₹17,000.00 per month

Education :

- Bachelor's (required)

Language :

- English, Hindi, Marathi (preferred)

Location :

- Kalyan, Maharashtra (preferred)

Shift availability:

- Day Shift (required)

Work Location: In person

📌 Dispatch & Billing Executive (Kalyan)
🏢 GURUKRUPA GAS AGENCY
📍 Kalyan