Role & responsibilities

Vehicle Planning & Placement
Coordinate daily truck placement as per dispatch plan (bagged / bulk).
Align with dispatch, sales, and production for priority movements.
Ensure availability of the right vehicle type (2040 MT, bag trucks, bulkers & LCVs).
Manage peak demand, and emergency placements.

Coordination with Transporters
Act as the single point of contact for transporters.
Allocate orders as per the routes & order size.
Handle transporter issues: non-reporting, delays, breakdowns, route constraints.
Ensure adherence to dedicated vs market vehicle norms.

Dispatch & Documentation Support
Coordinate with weighbridge and dispatch teams for:
Invoice generation
E-way bill compliance
Loading sequence management
Ensure correct destination, route, and customer mapping.
Avoid misrouting, short loading, and wrong consignee dispatches.

Turnaround Time (TAT)
Monitor TAT.
Reduce congestion at
Entry gate
Weighbridge
Packing plant
Ensure FIFO loading unless priority approved.

Compliance & Safety
Enforce:
Valid RC, DL, insurance, pollution certificates
Helmet,



safety shoes, reflectors
Ensure tarpaulin coverage for bag movement.
Control night movement and local administration norms.

Freight Cost & Control
Ensure dispatches are within approved freight rates.

SAP / System Updates
Track vehicle status in SAP / TMS:
Reporting/Empty
Loaded
Dispatched
Share daily MIS
Planned vs actual dispatch
Vehicle shortages
Pending orders
Support audit and reconciliation of freight bills.

Exception Handling
Handle:
Customer destination changes requests
Vehicle re-routing
Breakdowns and transshipment
Coordinate damage, shortage, or rejection cases.

Stakeholder Coordination
Interface with:
Sales & marketing
Dispatch & packing
Security & gate
Transporters & drivers
Local administration (RTO, police, unions)

Key Outcome of a Road Coordinator
On-time delivery
Lower freight cost
Minimum detention
Zero compliance violations
High transporter & customer satisfaction

📌 Road Coordinators Belgaum Belagavi
🏢 Dalmia Cement
📍 Belagavi