Role & responsibilities:

Academic Coordination
Prepare and manage academic timetables and schedules.
Coordinate faculty allocation and ensure classroom coverage in case of faculty absence.
Monitor the smooth execution of daily academic activities.
Assist in planning and implementing academic calendars.

Attendance & Records
Maintain attendance records of visiting faculty and staff.
Verify and maintain student and faculty documentation.
Ensure accurate academic records and reports are updated.

Communication
Draft and circulate academic notices, circulars, and official communications.
Send reminder emails to defaulter students regarding attendance, assignments, or other academic requirements.
Coordinate communication between faculty, students, parents, and management.

Meeting Coordination
Organize internal meetings, workshops, seminars, and academic events.
Prepare meeting agendas and record Minutes of Meetings (MoM).
Circulate MoMs to stakeholders and ensure follow-up on action items.

Student & Parent Support
Address and resolve academic queries and concerns raised by students and parents.
Provide guidance regarding academic processes, schedules,



and university policies.
Support the admission process by assisting prospective students and verifying admission documents.

Event & Workshop Management
Coordinate academic workshops, guest lectures, seminars, conferences, and institutional events.
Liaise with internal departments and external speakers for successful event execution.

Documentation & Compliance
Verify student admission documents and maintain proper records.
Ensure confidentiality and secure handling of all academic and student-related documents.
Maintain departmental files and reports in accordance with university policies.

Preferred candidate profile :
Excellent verbal and written communication skills.
Robust organizational and coordination abilities.
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
Ability to prepare reports, circulars, and Minutes of Meetings.
Positive interpersonal and problem-solving skills.
Ability to multitask and work under deadlines.
High level of integrity and confidentiality.

📌 Academic Coordinator Pimpri Chinchwad (Pimpri-Chinchwad)
🏢 Symbiosis Society
📍 Pimpri-Chinchwad