Department: Human Resources
Designation: Assistant Manager – Recruitment & Onboarding
Reporting To: Manager / Head – Human Resources
Location: Jupiter Hospital

Job Purpose

To manage end-to-end recruitment for non-clinical positions across hospital units and ensure smooth onboarding of selected candidates. The role involves manpower coordination, sourcing, candidate assessment, interview management, offer rollouts, pre-joining follow-ups and joining formalities, ensuring timely fulfilment of manpower requirements.

Key Responsibilities

1. Non-Clinical Recruitment

- Manage end-to-end recruitment for non-clinical positions across hospital units and corporate office.

- Handle hiring for departments such as Finance, HR, Administration, Billing, TPA, Insurance, Procurement, Stores, Supply Chain, Operations, Marketing, Business Development, IT and other support functions.

- Understand manpower requirements and job specifications in coordination with HODs and Unit HR teams.

- Ensure recruitment requirements are aligned with approved manpower budgets.

- Prioritise critical and time-sensitive vacancies and ensure closure within defined TATs.

2. Sourcing & Candidate Management

- Source candidates through Naukri, LinkedIn, employee referrals, recruitment consultants and other relevant channels.

- Build and maintain candidate pipelines for current and future requirements.

- Screen resumes and conduct preliminary discussions to assess candidate suitability.

- Evaluate candidates based on experience, skills, current and expected compensation, notice period and location preferences.

- Maintain regular follow-ups with candidates throughout the recruitment process.

3. Interview & Selection Coordination

- Coordinate interview schedules with HODs,



reporting managers and Unit HR teams.

- Facilitate interview rounds and ensure timely feedback from interviewers.

- Coordinate salary discussions and negotiate offers within approved compensation budgets.

- Obtain necessary approvals before initiating offer rollouts.

4. Offer Management & Pre-Joining Follow-up

- Prepare and coordinate offer rollouts for selected candidates.

- Follow up on offer acceptance, resignation submission and acceptance, notice periods and expected joining dates.

- Maintain regular engagement with selected candidates to minimise offer dropouts.

- Track joining commitments and proactively address potential joining delays.

5. Onboarding & Joining Formalities

- Coordinate the end-to-end onboarding process for new joiners across hospital units and corporate office.

- Ensure collection and verification of required pre-joining documents.

- Coordinate with Unit HR, departmental HODs, IT, Administration and other relevant teams for joining arrangements.

- Ensure timely completion of joining documentation, HRMS / PeopleStrong entries and other onboarding formalities.

- Coordinate induction schedules and facilitate a smooth joining experience for current employees.

- Ensure timely communication of joining details to concerned departments and stakeholders.

- Maintain accurate records of new joiners and onboarding status.

6.



Recruitment MIS & Reporting

- Maintain recruitment trackers covering approved vacancies, sourcing, interviews, selections, offers and joinings.

- Prepare and share daily, weekly and monthly recruitment MIS.

- Monitor recruitment TAT, vacancy ageing, offer acceptance, joining conversion and source effectiveness.

- Maintain onboarding trackers and monitor completion of joining formalities.

- Share regular recruitment updates and highlight critical hiring requirements to management.

7. Recruitment Vendor Management

- Coordinate with recruitment consultants and external hiring agencies.

- Monitor vendor performance, candidate quality and recruitment costs.

- Explore cost-effective sourcing channels and improve recruitment efficiency.

Educational Qualification

- MBA / PGDM in Human Resource Management or equivalent qualification.

Experience

- 5–8 years of experience in end-to-end recruitment and onboarding.

- Experience in non-clinical recruitment, preferably within the hospital / healthcare industry.

- Exposure to mid-management and leadership hiring will be an added advantage.

- Working knowledge of HRMS / ATS platforms, preferably PeopleStrong.

Key Skills & Competencies
- Strong sourcing and candidate assessment skills.

- Good understanding of non-clinical hospital functions and support departments.

- Excellent coordination and stakeholder management skills.

- Strong communication, negotiation and follow-up skills.

- Good knowledge of onboarding processes and HR documentation.

- Proficiency in MS Excel, recruitment portals and HRMS.

- Ability to manage multiple vacancies and deliver within defined timelines.

📌 Assistant Manager- Human Resources (India)
🏢 Jupiter Hospital
📍 India