Crew Documentation Officer – Offshore

Location: Andheri West, Mumbai
Job Type: Full-time
Industry: Shipping / Maritime / Offshore
Experience: 3–5 Years

Job Description

We are looking for an experienced Crew Documentation Officer with a background in Marine / Offshore Crewing to manage seafarer documentation and ensure compliance with maritime regulations, Flag State requirements and client-specific standards.

The candidate will be responsible for maintaining accurate crew records, verifying statutory certificates and coordinating documentation for timely crew mobilisation and deployment.

Key Responsibilities

- Manage and maintain crew documentation for offshore vessels, ensuring all records are accurate and updated.
- Verify seafarer certificates, including STCW, CDC, Seaman Book, medical and competency certificates.
- Ensure compliance with Flag State, MLC, STCW and applicable maritime regulations.
- Coordinate crew joining and sign-off formalities, including visas, work permits, immigration and travel documentation.
- Monitor certificate validity and maintain an updated expiry tracking system.
- Coordinate with vessel Masters, Crewing teams, agents and clients for documentation requirements.
- Ensure compliance with client-specific and offshore project documentation requirements.
- Arrange and verify medical examinations, training certificates and other statutory documents.
- Maintain crew databases, personnel files and documentation records for audits and inspections.
- Support crew mobilisation and ensure all required documentation is completed before deployment.
- Assist with crew changes,



flight bookings and travel agent coordination.
- Prepare documentation reports and provide regular updates to the Crewing Manager.

Qualifications & Experience

- Bachelor's Degree or Diploma in Maritime Studies, Shipping, Logistics or a related field.
- 3–5 years of experience in Crew Documentation or Crewing Operations within the Marine / Offshore industry.
- Experience handling documentation for Offshore Support Vessels (OSVs), AHTS, PSV and other offshore vessels will be an advantage.
- Valuable knowledge of STCW, MLC, Flag State requirements and seafarer certification.
- Familiarity with crew management software and documentation tracking systems.

Required Skills

- Strong knowledge of offshore crew documentation and certification.
- Excellent coordination and communication skills.
- Strong attention to detail and document management skills.
- Ability to manage multiple crew mobilisation requirements simultaneously.
- Proficiency in MS Excel, MS Word and crew management systems.
- Ability to work under tight deadlines and handle urgent crew changes.

Preferred Candidate Profile

- Candidates from offshore crewing companies, ship management companies or offshore vessel operators.
- Experience handling multinational crew documentation.
- Familiarity with GCC visa and immigration formalities.

Interested candidates can apply with their updated resume.

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Email: [email protected]
Contact: +91 91520 81073

Pay: Up to ₹900,000.00 per year

Work Location: In person

📌 Crew Documentation Officer (India)
🏢 JobSwitch People Partners
📍 India