Department: Founder’s Office
Designation: Executive Associate to the Founder
Location: Chennai
Employment Type: Full-time
Reporting To: Founder / CEO

About the Role

We are looking for a highly organized, articulate, proactive and professionally polished Executive Assistant to work directly with the Founder and provide comprehensive executive, administrative, research and coordination support.

The individual will act as the Founder’s primary support person, helping manage day-to-day priorities, professional commitments, business communications and special assignments across multiple business ventures.

This is not a conventional secretarial position. The role requires someone who can anticipate the Founder’s requirements, manage competing priorities, independently handle responsibilities, conduct business research, review information and ensure that important tasks and decisions are followed through to completion.

The ideal candidate should possess excellent communication skills, strong organisational abilities, professional maturity and the confidence to interact with senior management, clients, business associates and external stakeholders.

Key Responsibilities

1. Executive & Administrative Support

- Manage the Founder’s daily schedule, calendar, appointments and professional commitments.
- Coordinate meetings, business discussions, conferences and appointments with internal and external stakeholders.
- Organize travel arrangements, hotel bookings, transportation and detailed itineraries.
- Handle incoming calls, emails, messages and correspondence on behalf of the Founder, wherever authorized.
- Maintain an organized record of important documents, contacts, appointments and business communications.
- Prepare meeting agendas, presentations, reports, letters and other professional documents.
- Ensure the Founder is adequately briefed about upcoming meetings, appointments and commitments.
- Handle confidential information and sensitive business matters with utmost discretion.

2. Founder’s Office & Business Coordination

- Act as the primary coordination point between the Founder and various departments, employees, clients, vendors and business associates.
- Communicate instructions and priorities to the relevant teams and ensure timely follow-ups.
- Maintain trackers for pending tasks, commitments, deadlines and important business activities.
- Follow up with department heads and employees on assigned responsibilities and deliverables.
- Monitor progress on tasks delegated by the Founder and highlight delays or potential bottlenecks.
- Ensure that discussions, instructions and decisions translate into actionable tasks with clear timelines.
- Coordinate multiple business requirements simultaneously and ensure smooth communication across different ventures.

3. Business Research & Analysis

- Conduct research on companies, competitors, industries, market developments and potential business opportunities.
- Gather information, verify sources and prepare concise research reports for the Founder.
- Research potential clients, business partners, vendors, service providers and collaboration opportunities.
- Compare products, services,



pricing, business proposals and available alternatives.
- Identify relevant industry developments, emerging trends, technologies and opportunities.
- Compile information from multiple sources and present it in a structured, easy-to-understand format.
- Assist the Founder in gathering background information before important meetings and business discussions.
- Use AI-powered research and productivity tools to improve the quality and efficiency of research assignments.

4. Review, Reporting & Quality Control

- Review reports, presentations, proposals, documents and other materials before they are submitted to the Founder.
- Check documents for accuracy, completeness, formatting, consistency and clarity.
- Consolidate updates received from various departments into structured reports.
- Identify missing information, inconsistencies, pending items and areas requiring attention.
- Prepare meeting minutes, discussion summaries and action-point reports.
- Maintain records of important decisions, instructions and follow-up requirements.
- Review progress reports and highlight matters that require the Founder’s intervention.
- Ensure that information presented to the Founder is accurate, organized and relevant.

5. Communication & Stakeholder Management

- Professionally communicate with clients, business associates, investors, vendors and other external stakeholders.
- Draft professional emails, messages, letters and business correspondence.
- Coordinate appointments and maintain communication with important contacts.
- Handle communication on behalf of the Founder with appropriate judgment and professionalism.
- Ensure timely responses, follow-ups and closure of pending conversations.
- Maintain a professional and courteous approach while representing the Founder’s Office.

6. Special Projects & Strategic Assignments

- Assist the Founder with special assignments, business initiatives and time-sensitive projects.
- Conduct preliminary research and feasibility assessments for new ideas and business proposals.
- Coordinate with relevant teams to gather information and execute assigned initiatives.
- Prepare presentations, summaries and supporting documents for business discussions.
- Explore potential business opportunities, partnerships, vendors and service providers.
- Assist in evaluating proposals and compiling information for management review.
- Take ownership of assigned projects and ensure timely completion.
- Undertake additional responsibilities aligned with the Founder’s professional requirements.

Candidate Profile & Requirements

We are looking for someone who demonstrates:

- Excellent verbal and written communication skills, particularly in English.
- A confident, articulate and professional approach.
- Strong organizational,



multitasking and time-management abilities.
- A polished professional appearance and excellent interpersonal skills.
- The ability to communicate confidently with senior executives and external stakeholders.
- Strong research, information-gathering and analytical abilities.
- Good documentation, report preparation and presentation skills.
- High attention to detail and the ability to identify errors or inconsistencies.
- Proactive thinking and the ability to anticipate requirements.
- Strong ownership, accountability and follow-through.
- The ability to handle confidential information responsibly.
- A solution-oriented mindset and the ability to work under pressure.
- Flexibility to manage changing priorities in a fast-paced business environment.

Educational Qualifications & Experience

- Graduate degree in Business Administration, Commerce, Management, Communications or a related discipline.
- 2–4 years of experience in Executive Assistance, Personal Assistance, Founder’s Office, Business Coordination or a similar role.
- Prior experience directly supporting a Founder, CEO, Director or senior executive will be an advantage.
- Excellent proficiency in MS Office / Google Workspace, particularly Word, Excel, PowerPoint, Docs and Sheets.
- Familiarity with AI tools such as ChatGPT and other research/productivity platforms.
- Experience preparing reports, presentations, business documents and research summaries is preferred.

Key Attributes We Value

The ideal candidate should be:

- Presentable: Maintains a polished, well-groomed and professional appearance.
- Articulate: Communicates clearly, confidently and effectively.
- Resourceful: Knows how to find information, explore alternatives and solve problems independently.
- Discreet: Understands the importance of confidentiality when working closely with the Founder.
- Proactive: Anticipates requirements instead of waiting for instructions.
- Organized: Can manage multiple assignments without losing track of priorities.
- Dependable: Takes ownership and ensures that commitments are fulfilled.
- Adaptable: Comfortable working in a agile environment where priorities may change.

What This Role Offers

- Direct exposure to the Founder and senior-level business operations.
- Opportunity to work across multiple business functions and ventures.
- Exposure to business strategy, research, management decisions and special projects.
- Opportunities to develop executive management, coordination and business operations skills.
- A dynamic work environment with opportunities for professional growth.

The ideal candidate is someone who can be trusted with the Founder’s time, information and priorities, and who can independently manage responsibilities while ensuring that nothing important falls through the cracks.

Pay: ₹216,000.00 - ₹264,000.00 per year

Benefits:

- Paid sick time

Ability to commute/relocate:

- Chennai, Tamil Nadu: Reliably commute or planning to relocate before starting work (Required)

Experience:

- Executive Associate : 2 years (Required)

Location:

- Chennai, Tamil Nadu (Preferred)

Work Location: In person

📌 Executive Associate to the Founder - Founder's Office (Chennai)
🏢 Yaali DreamWorks Media Private
📍 Chennai