Department: Payroll
Position: Payroll Team Lead
Experience: 3 – 5 Years
Qualification: MBA (HR & Finance) / M. Com
Location: Kochi, Kerala

Job Summary

Factor Human Resources Pvt. Ltd. is looking for a detail-oriented and experienced Payroll Team Lead with hands-on experience in Indian Payroll Management to manage end-to-end payroll operations, lead the payroll team, and handle corporate client requirements. The candidate should have strong knowledge of Indian payroll practices, statutory compliances, accounting principles, and payroll management systems.

Key Responsibilities

1. End-to-End Payroll Management

- Manage the complete payroll cycle, including attendance, leave, LOP, salary calculations, deductions, reimbursements, and final salary processing.
- Ensure timely and accurate payroll processing for multiple clients.
- Review and validate payroll inputs, salary sheets, bank statements, and payslips before finalization.
- Handle Full & Final (F&F;) settlements, arrears, salary revisions, and employee-related payroll adjustments.

2. Team Management & Coordination

- Lead, guide, and coordinate the payroll team to ensure smooth day-to-day operations.
- Allocate payroll activities and monitor team performance and deliverables.
- Review team outputs and ensure accuracy and timely completion of assigned tasks.
- Provide guidance and support to team members in resolving payroll-related issues.

3. Client Management & Coordination

- Act as the primary point of contact for assigned corporate clients regarding payroll operations.
- Coordinate with clients to collect attendance, employee data, salary inputs, and other payroll-related information.
- Address client queries, resolve payroll discrepancies, and ensure timely communication.




- Maintain professional client relationships and ensure client satisfaction.
- Coordinate payroll reviews, reconciliations, and periodic reporting with clients.

4. Statutory Compliance & Documentation

- Ensure payroll-related statutory deductions and compliance, including PF, ESI, Professional Tax, LWF, TDS, and other applicable statutory requirements.
- Coordinate with the compliance team for statutory filings, payments, and documentation.
- Maintain accurate payroll records and employee salary information.
- Ensure confidentiality and security of employee payroll data.

5. MIS & Reporting

- Prepare and review monthly payroll reports, salary summaries, CTC reports, and client-wise payroll statements.
- Perform payroll reconciliation and identify discrepancies.
- Generate management reports and provide payroll-related data as required.
- Maintain proper documentation and ensure data accuracy.

6. Process Improvement

- Identify opportunities to improve payroll processes and operational efficiency.
- Ensure adherence to payroll timelines, internal procedures, and client-specific requirements.
- Coordinate with HR, Accounts, Finance, and other departments for smooth payroll operations.
- Support payroll audits and resolve audit-related observations.

Required Skills & Competencies

- Strong knowledge of end-to-end payroll processing and accounting principles.
- Practical knowledge of Indian salary structures, CTC components,



gross-to-net calculations, and statutory deductions.
- Understanding of Indian payroll regulations and compliance requirements.
- Excellent working knowledge of MS Excel, including VLOOKUP, XLOOKUP, Pivot Tables, and advanced formulas.
- Good understanding of salary structures, CTC calculations, statutory deductions, and payroll accounting.
- Strong team coordination, leadership, and problem-solving skills.
- Excellent client-handling and communication skills.
- Ability to manage multiple client payrolls and meet strict deadlines.
- High level of accuracy, attention to detail, and confidentiality.
- Experience working with HRMS / Payroll software.

Educational Qualification

- MBA in Human Resources & Finance, or
- Master of Commerce (M. Com).
- Lead, guide, and coordinate the payroll team to ensure smooth day-to-day operations.
- Allocate payroll activities and monitor team performance and deliverables.
- Review team outputs and ensure accuracy and timely completion of assigned tasks.
- Provide guidance and support to team members in resolving payroll-related issues.

Experience Requirements

- 3–4 years of hands-on experience in Indian Payroll Processing and Management.
- Strong knowledge of Indian payroll statutory compliances, including EPF, ESIC, Qualified Tax, LWF, TDS, and applicable labour laws.
- Experience handling end-to-end payroll for corporate clients will be an added advantage.
- Experience in payroll accounting, salary reconciliation, and financial reporting.
- Previous experience in team coordination or payroll supervision is preferred.
- Experience with HRMS / Payroll software will be an added advantage.

Pay: ₹25,000.00 - ₹35,000.00 per month

Work Location: In person

📌 Payroll Team Leader (Kochi)
🏢 Factorhuman Resources
📍 Kochi