Head – Projects & Project Management

Location- Mumbai

Scope- Pan-India / Multi-State

Department- Project Management

Direct Reports- All Project Managers

Experience- 12–15+ years recommended; 5+ years in team leadership

Travel- Regular travel to project locations

Role Purpose

Lead the Project Management Department and take end-to-end accountability for delivery of the full multi-state project portfolio. Manage all Project Managers, ensure projects meet approved scope, timelines, budgets and quality requirements, and resolve critical execution challenges.

Department Leadership & People Management

· Lead, coach and evaluate all Project Managers, with clear roles, scorecards and performance expectations.

· Allocate projects based on capability, workload, geography and organizational priorities.

· Review delivery performance, address capability gaps and support team development and hiring.

Multi-State Project Delivery

· Oversee simultaneous projects across states, from mobilization and planning through closure and handover.

· Review scope, deliverables, milestones, dependencies, site progress and corrective actions.

· Establish common execution processes and undertake site visits to verify on-ground progress.

Strategic Planning & Resource Management

· Translate organizational priorities into departmental delivery plans and resource requirements.

· Review project feasibility, priorities and interdependencies before execution.

· Coordinate across design, construction, finance, legal, procurement and implementation teams.

Budget & Financial Management

· Oversee project-wise budgets, expenditure, fund utilization and cost variances.





· Identify overruns early, initiate corrective measures and escalate changes requiring approval.

· Partner with Finance and Procurement to ensure disciplined use of approved resources.

Quality, Risk & Compliance

· Set consistent quality checks against approved specifications and contractual commitments.

· Identify portfolio-level risks, including delays, shortages, vendor issues and regulatory requirements.

· Lead mitigation plans and resolve escalations beyond individual Project Managers.

Stakeholder & Cross-Functional Management

· Coordinate with leadership, CSR partners, clients, vendors and implementation teams.

· Maintain transparent communication on commitments, progress and critical decisions.

· Balance stakeholder expectations with delivery quality and responsible project outcomes.

Management Reporting & Governance

· Maintain a consolidated dashboard of project milestones, budgets, risks and completion status.

· Run weekly Project Manager reviews and monthly departmental performance reviews.

· Ensure documentation, approvals, project closure records and lessons learned are captured.

Decision-Making Authority

· Assign projects, prioritize work and deploy approved departmental resources.

· Set review processes,



reporting standards and corrective action plans.

· Recommend major budget, contract or scope changes for authorized approval.

Required Qualifications & Experience

· Mandatory: Relevant bachelor’s degree; recommended 12+ years in project delivery, including 5+ years leading Project Managers or multi-disciplinary teams.

· Mandatory: Proven simultaneous multi-location project delivery, budget oversight, vendor coordination, stakeholder management and performance reporting.

· Preferred: Civil/infrastructure, construction, CSR, education infrastructure or development-sector projects; postgraduate qualification or PMP/PRINCE2.

· Willingness to travel across India.

Technical Competencies

Portfolio planning and control; budgeting and fund utilization; project management software (MS Project, Asana, Trello, Jira or equivalent); Excel/Sheets and MIS; risk and compliance; vendor contracts and SLAs; familiarity with construction, engineering or CSR workflows.

Leadership & Behavioral Competencies

Accountability, people development, strategic prioritization, practical decision-making, problem-solving, negotiation, stakeholder communication, adaptability and execution discipline.

Accountability Distinction

Project Managers own delivery of their assigned projects. The Head – Projects & Project Management owns the performance of all Project Managers, governance and results of the entire project portfolio.

Pay: Up to ₹1,800,000.00 per year

Perks:

- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

📌 Civil Engineer(Execution) (Andheri)
🏢 VITAL HOPE FOUNDATION
📍 Andheri