ENGLISH FLUENCY +

1. Primary Duties

● Greeting visitors, clients, and vendors and directing them to the right departments

● Answering phone calls, emails, and support inquiries, and routing them as needed

● Managing the visitor log, issuing access badges, and ensuring security protocols are followed

● Handling appointment scheduling, meeting room reservations, and calendar coordination

● Maintaining a clean and organized reception area

● Register for important contacts

○ parties outside, inside,

○ internal important contacts,

○ outside important contacts.

○ maintenance contacts viz.,

■ AMC with whoever it is viz., AC, DG, Lift, Pump, Water Supply, electric supply etc.

2. Administrative & Coordination Tasks

● Preparing basic reports, maintaining records, and updating internal databases.

● Supporting Operation or Admin teams with documentation and communication)

3. Facility & Operations Support

● Reporting tenant concerns to the relevant facility teams and handling the follow-ups.

● Monitoring supplies (consumables) and preparing intents for the supplies.

● Helping ensure workplace safety,



cleanliness, and compliance with facility policies

● Collecting invoices and related docs from vendors for various services within the facility

● Following up on scheduled quarterly or monthly visit dates for the AMC team and external vendors.

● Following up on placed orders and supplies awaiting delivery

4. Tenants & Employee Support

● Providing general information to tenants and visitors

● Handling basic tenant queries related to facilities, Operation schedules.

● Offering support during Major events, meetings, or training sessions conducted by AL in Facility.

Essential Skills

● Positive communication (English + local language as needed)

● Professional and pleasant behaviour

● Basic computer skills (MS Word, Excel, emails)

● Time management and multitasking

● Customer-service orientation

● Ability to handle pressure calmly

Pay: Up to ₹19,000.00 per month

Benefits:

- Health insurance
- Provident Fund

Work Location: In person

📌 Front Office Executive (Venjarammoodu)
🏢 GIF Support Service
📍 Venjarammoodu