1. Job Purpose

To provide day-to-day administrative and clerical support, maintain office records, coordinate internal communication, and ensure the smooth functioning of routine office activities.

2. Key Responsibilities

A. Administrative Support

- Maintain and organize office files, documents, registers, and records.
- Handle photocopying, scanning, printing, filing, and documentation.
- Receive and distribute incoming mail, courier packages, and other documents.
- Assist in preparing letters, reports, quotations, and other office documents.

B. Data Entry and Computer Work

- Enter and update data in Excel, Word, and company software.
- Maintain records of customers, suppliers, purchase orders, invoices, and other business documents as assigned.
- Prepare basic Excel reports and maintain accurate digital records.
- Ensure the accuracy and confidentiality of office information.

C. Communication and Coordination

- Answer incoming telephone calls and direct them to the appropriate person.
- Coordinate with customers, suppliers, employees, and courier services.
- Assist in scheduling meetings and communicating appointments.
- Follow up with concerned departments for pending documents and routine administrative tasks.

D. Office Management

- Monitor office stationery and other administrative supplies.
- Maintain cleanliness and proper arrangement of files and office materials.
- Support the administration team in daily office activities.




- Assist with bank, courier, document submission, and other official errands when required.

E. Additional Responsibilities

- Perform other administrative duties assigned by the reporting manager.
- Follow company policies, office procedures, and workplace discipline.
- Report any discrepancies, missing documents, or administrative issues promptly.

3. Required Qualifications and Skills

- Minimum 12th pass; graduation preferred.
- Basic computer knowledge, including MS Word, Excel, and email.
- Good typing and data-entry skills.
- Very Good English Speaking, reading and writing skills.
- Valuable organizational skills and attention to detail.
- Ability to communicate politely and work as part of a team.
- Punctual, responsible, and willing to learn.

4. Experience

- Freshers may apply.
- Previous experience in office administration or data entry will be an advantage.

5. Key Performance Indicators (KPIs)

- Accuracy and timeliness of data entry.
- Proper maintenance of files and records.
- Timely completion of assigned tasks.
- Effective communication and coordination.
- Compliance with office procedures and confidentiality requirements.

6. Working Conditions

- Full-time, office-based position.
- Working hours and weekly holidays as per company policy.

Pay: ₹15,000.00 - ₹22,000.00 per month

Language:

- English (Required)

Work Location: In person

📌 Office Assistant (Delhi)
🏢 Shalimar Rubber & Plastic Industries
📍 Delhi