1. Job Purpose

To provide high-level administrative and operational support to the Managing Director by coordinating with different departments, managing schedules and meetings, delegating tasks, monitoring progress, and ensuring timely execution of management decisions.

2. Key Roles & Responsibilities

A. Management & Team Coordination

- Coordinate with different department heads, managers, and site teams.
- Ensure effective communication between the Managing Director and internal teams.
- Monitor team performance and ensure timely completion of assigned responsibilities.
- Handle day-to-day coordination and resolve routine operational follow-ups.

B. Meeting & Calendar Management

- Maintain and manage the Managing Director's daily meeting calendar and appointments.
- Schedule internal and external meetings with clients, vendors, and management teams.
- Prepare meeting agendas and ensure all required participants are informed.
- Record meeting minutes (MOM) and circulate action points to concerned departments.
- Send timely reminders for upcoming meetings and commitments.

C. Task Delegation & Follow-Up

- Delegate tasks and responsibilities to concerned department heads and team members as instructed by the MD.
- Maintain a task tracker and monitor deadlines.
- Regularly follow up with employees and department heads regarding pending tasks.
- Provide regular updates to the MD on completed, pending, and delayed activities.
- Ensure accountability and timely execution of assigned tasks.

D. Client & Business Coordination

- Coordinate with existing clients regarding meetings, updates, requirements, and pending matters.
- Follow up with clients and internal teams to ensure timely responses and service delivery.
- Maintain professional relationships with clients and business associates.
- Coordinate with the Business Development and Operations teams for proposals, quotations, and client requirements.

E. Reporting & Documentation

- Prepare daily, weekly, and monthly management reports.




- Maintain records of meetings, decisions, action plans, and important communications.
- Prepare presentations, Excel reports, and management summaries.
- Maintain confidentiality of company information and management decisions.

F. Administrative & Operational Support

- Assist the MD in planning, prioritizing, and executing significant business activities.
- Coordinate with HR, Accounts, Operations, Business Development, and other departments.
- Identify delays in important tasks and escalate issues to the MD.
- Handle additional responsibilities assigned by the Managing Director.

3. Required Skills & Competencies

- Excellent communication and interpersonal skills.
- Strong team handling and coordination abilities.
- Excellent time management and organizational skills.
- Good task delegation and follow-up skills.
- Ability to manage multiple activities simultaneously.
- Strong problem-solving and decision-making abilities.
- Qualified email drafting and client-handling skills.
- High level of confidentiality, responsibility, and discipline.

4. Technical Knowledge

- Advanced knowledge of MS Excel, Word, and PowerPoint.
- Good command of Outlook / Gmail and Google Calendar.
- Knowledge of meeting scheduling and task management tools.
- Ability to prepare MIS reports, MOM, and management presentations.

5. Key Performance Indicators (KPIs)

- Timely completion of tasks assigned by the MD.
- Effective coordination with all departments.
- Accuracy and proper maintenance of the MD's meeting calendar.
- Timely follow-up on pending tasks and client requirements.
- Timely submission of daily/weekly management reports.
- Effective communication and coordination between management and teams.

Pay: ₹30,000.00 - ₹50,000.00 per month

Benefits:

- Cell phone reimbursement
- Food provided
- Health insurance
- Internet reimbursement
- Leave encashment
- Provident Fund

Education:

- Bachelor's (Preferred)

Experience:

- Team management: 4 years (Preferred)

Language:

- English (Preferred)

Work Location: In person

📌 Executive Assistant to Managing Director (Sahibzada Ajit Singh Nagar)
🏢 Red Bean Hospitality
📍 Sahibzada Ajit Singh Nagar