Job Title: Admin Officer – ICSE School

Job Type: Full-Time
Industry: Education / School Administration
Department: Administration
Experience: 3–7 Years
Qualification: Graduate / Postgraduate
Preferred Experience: CBSE / ICSE affiliated schools

Job Summary

We are looking for an experienced and responsible Admin Officer to oversee the day-to-day administrative operations of a CBSE / ICSE affiliated school. The candidate will be responsible for managing school administration, staff coordination, student records, regulatory documentation, infrastructure, transport, security, and overall administrative efficiency.

The ideal candidate should have strong leadership, communication, organizational, and problem-solving skills, along with practical experience in school administration.

Key Responsibilities

1. School Administration & Operations

- Manage the day-to-day administrative activities of the school.
- Ensure smooth functioning of all administrative departments.
- Coordinate with the Principal, teachers, non-teaching staff, parents, and management.
- Implement school policies, administrative procedures, and operational guidelines.

2. ICSE Compliance & Documentation

- Maintain school records, registers, statutory documents, and affiliation-related documentation.
- Assist in preparing documents required for CISCE inspections, affiliation, and renewal processes.
- Ensure proper maintenance of student admission records, attendance registers, staff records, and other mandatory documents.
- Coordinate with relevant government departments and education authorities whenever required.

3.



HR & Staff Management

- Handle staff attendance, leave records, duty rosters, and employee documentation.
- Coordinate recruitment, onboarding, and joining formalities.
- Monitor housekeeping, security, maintenance, and support staff.
- Assist management in implementing HR policies and staff discipline.

4. Student Administration

- Supervise admission-related administrative activities.
- Maintain student databases, transfer certificates, bonafide certificates, and other student-related documents.
- Coordinate with parents regarding administrative matters.
- Monitor student attendance and related administrative records.

5. Infrastructure & Facility Management

- Supervise school infrastructure, classrooms, laboratories, library, playground, and other facilities.
- Ensure proper housekeeping, sanitation, safety, and security arrangements.
- Coordinate maintenance, repair, and procurement activities.
- Monitor school transport operations and vehicle documentation, where applicable.

6. Finance & Procurement Coordination

- Coordinate with the accounts department regarding fee records, vendor payments, and administrative expenses.
- Maintain purchase records, quotations, inventory,



and stock registers.
- Ensure cost-effective utilization of school resources.

7. Events & School Activities

- Coordinate examinations, admission campaigns, parent-teacher meetings, school events, and other institutional activities.
- Ensure administrative arrangements for smooth execution of school programmes.

Required Skills & Competencies

- Solid knowledge of school administration and institutional operations.
- Familiarity with ICSE / CISCE rules and documentation requirements.
- Excellent communication and interpersonal skills.
- Good leadership, team management, and coordination abilities.
- Proficiency in MS Office, Excel, email, and school ERP software.
- Strong documentation, reporting, and record-management skills.
- Ability to handle multiple responsibilities independently.

Educational Qualification & Experience

- Graduate / Postgraduate in any discipline; MBA / PG Diploma in HR or Administration will be preferred.
- Minimum 3–7 years of relevant experience in school administration.
- Experience in a CBSE / ICSE affiliated school will be highly preferred.

Preferred Candidate Profile

- Should be disciplined, proactive, organised, and result-oriented.
- Should demonstrate professional behaviour and problem-solving ability.
- Must be capable of independently managing school administrative operations.

Apply Now: Interested candidates may submit their updated CV along with relevant experience details.

Pay: ₹10,000.00 - ₹15,000.00 per month

Work Location: In person

📌 Admin Officer – ICSE School (Barrackpore)
🏢 Stem World School
📍 Barrackpore