We are looking for a highly proactive, presentable, well-organised and responsible Executive Assistant to the Director who can work closely with senior management and provide comprehensive executive, administrative and coordination support.

The ideal candidate should possess an excellent personality, strong communication skills, a positive attitude and the ability to anticipate the Director’s requirements before being instructed. This position requires someone who can take ownership of responsibilities, manage priorities independently, handle confidential matters professionally and ensure that the Director’s daily professional activities run smoothly.

We are looking for more than an administrative assistant – we need a dependable, sharp-minded and solution-oriented individual who can act as a trusted point of coordination between the Director, management, clients and internal departments.

Key Responsibilities

1. Executive & Personal Assistance

- Manage the Director’s daily schedule, calendar, appointments, meetings and reminders.
- Organise and prioritise the Director’s professional commitments and daily activities.
- Coordinate personal and professional appointments, engagements and other assigned requirements.
- Anticipate the Director’s needs and proactively ensure that important tasks are completed without repeated follow-ups.
- Maintain a well-organised schedule and ensure effective time management.

2. Communication & Coordination

- Act as the primary point of contact between the Director, employees, clients, business associates and external stakeholders.
- Handle phone calls, emails, messages and official correspondence professionally.
- Coordinate meetings, prepare agendas and ensure all necessary arrangements are in place.
- Communicate instructions and decisions of the Director to the concerned departments and follow up on execution.




- Maintain professional relationships with internal and external stakeholders.

3. Administrative & Documentation Management

- Prepare professional emails, letters, reports, presentations, meeting notes and business documents.
- Maintain confidential records, important files, agreements and management-related documentation.
- Organise digital and physical records systematically for easy accessibility.
- Assist in preparing business reports, presentations and management summaries.
- Ensure accuracy, confidentiality and timely completion of documentation.

4. Task Monitoring & Management Follow-ups

- Monitor tasks and assignments delegated by the Director to different departments.
- Regularly follow up with concerned team members to ensure deadlines are met.
- Provide timely updates to the Director regarding pending tasks, completed assignments and important developments.
- Identify delays, highlight important issues and take proactive steps to resolve coordination gaps.
- Ensure that important instructions are not missed or left unattended.

5. Business & Operational Coordination

- Assist the Director in daily business operations, planning and management-related activities.
- Coordinate with HR, Accounts, Sales, Marketing, Administration and other departments whenever required.
- Support management in implementing decisions, policies and operational improvements.
- Conduct preliminary research, gather information and prepare summaries whenever required.




- Handle additional executive assignments and responsibilities as delegated by the Director.

Candidate Profile – What We Are Looking For

The ideal candidate should have:

- An impressive, confident and professional personality with excellent presentation skills.
- Strong verbal and written communication skills in English, Hindi and Punjabi.
- A proactive mindset with the ability to anticipate requirements and take initiative.
- Excellent organisational, multitasking and time-management abilities.
- A smart, mature and responsible approach towards work.
- Strong interpersonal skills and the confidence to communicate with senior management and business associates.
- The ability to work independently, prioritise tasks and make sensible decisions within assigned responsibilities.
- Good command of MS Office, particularly MS Word, Excel, PowerPoint and professional email communication.
- A high level of integrity, discretion and confidentiality.
- Flexibility and willingness to handle responsibilities beyond routine administrative tasks.

What Makes You the Right Fit?

We are looking for someone who:

- Does not wait for instructions for every small task but takes ownership.
- Can think one step ahead and plan things before they become urgent.
- Is organised, observant, attentive to detail and solution-oriented.
- Can manage multiple responsibilities without losing focus.
- Understands the importance of the Director’s time and priorities.
- Maintains professionalism, confidence and a positive attitude in every situation.
- Can become a reliable support system for the Director and senior management.

Pay: ₹20,000.00 - ₹40,000.00 per month

Perks:

- Food provided
- Health insurance
- Life insurance
- Paid sick time
- Provident Fund

Work Location: In person

📌 Executive Assistant to Managing Director (Jalandhar)
🏢 Richi Realty
📍 Jalandhar