Job Description – Assistant HR Manager

Department: Human ResourcesReports To: HR Manager / Head of HR / ManagementIndustry: Wholesale & Retail

Job Summary

The Assistant HR Manager is responsible for supporting and managing day-to-day HR operations across all wholesale and retail locations. The role involves recruitment, payroll management, statutory compliance, employee relations, performance monitoring, HR administration, and ensuring implementation of company HR policies.

Key Responsibilities

1. Recruitment & Manpower Planning

- Manage end-to-end recruitment for store and office-level positions.
- Coordinate interviews, candidate selection, and onboarding.
- Monitor manpower requirements across all store locations.
- Ensure timely recruitment and joining of employees.

2. Payroll & Compensation

- Supervise monthly salary preparation and verification.
- Coordinate salary processing with the Accounts and Finance teams.
- Monitor salary revisions, increments, incentives, and salary advances.
- Ensure accurate attendance and payroll data.

3. Statutory Compliance

- Handle ESIC, EPFO, and other applicable labour law compliance.
- Ensure timely submission of statutory documents and records.
- Coordinate with legal and compliance teams.
- Maintain employee statutory records.

4. HR Administration

- Manage employee records and HRMS updates.
- Supervise appointment letters, offer letters, relieving letters, and experience certificates.
- Monitor attendance, leave management, duty rosters, and employee punching.
- Ensure proper uniform and ID card compliance.

5. Employee Relations & Performance Management





- Handle employee grievances and disciplinary matters.
- Monitor employee performance and attendance.
- Coordinate performance reviews and improvement plans.
- Support employee engagement and retention activities.

6. Training & Development

- Organise employee induction and training programmes.
- Ensure employees understand company policies and SOPs.
- Coordinate training for Store Managers, Assistant Store Managers, and other staff.

7. HR Operations & Reporting

- Coordinate with Store Managers and Operations teams.
- Prepare daily, weekly, and monthly HR reports.
- Monitor HRMS and HR operational activities.
- Ensure consistent implementation of HR policies across all locations.

Required Skills

- Robust leadership and team management skills.
- Excellent communication and coordination abilities.
- Good knowledge of recruitment, payroll, ESIC, and EPFO.
- Knowledge of labour laws and HR compliance.
- Advanced MS Excel and HRMS knowledge.
- Problem-solving and decision-making abilities.
- Ability to manage multiple store locations.

Qualifications & Experience

- MBA / PGDM in Human Resource Management preferred.
- 3–5 years of HR experience.
- Experience in retail, supermarket, or wholesale operations preferred.

Key Performance Indicators (KPIs)

- Timely manpower fulfilment.
- Payroll accuracy and timely salary processing.
- Statutory compliance and documentation.
- Employee retention and grievance resolution.
- HRMS and attendance accuracy.
- Training and employee development.
- HR policy and SOP implementation.

Pay: ₹20,000.00 - ₹35,000.00 per month

Work Location: In person

📌 Assistant HR Manager (Kochi)
🏢 Greensangaadi Agro Private
📍 Kochi