Job Description

- Handling all secretarial work for the office of General Manager.

- Promptly replying to all correspondence without constant supervision.

- Coordination with all HODs for various meetings and for monthly report.

- Responsible for taking minutes of the meeting.

- Responsible to collate information and provide to the General Manager as and when requested.

- To co-ordinate with all the departments for the smooth functioning of the organisation.

- Locate and attach appropriate files to incoming correspondence requiring replies.

- Take and distribute meeting minutes to appropriate individuals.

- Handle and distribute incoming and outgoing mail.

- Handle incoming parcels and other material.

- Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software.

- Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests.

- Prepare and manage correspondence, reports and documents

- Organize and coordinate meetings, conferences.

- Take, type and distribute minutes of meetings to all attended parties.

- Maintain schedules and calendars of the General Manager.

- Arrange and confirm appointments after consulting with the GM and availability.





- Co-ordination for organization of internal and external events.

- Communicate verbally and in writing to answer inquiries and provide information.

- Liaison with internal and external contacts.

- Coordinate the flow of information both internally and externally.

- Operate office equipment and also manage office space effectively.

- To always adhere to personal grooming as per the standards laid down by the hotel and maintain high standards of grooming.

- In addition to the above functions, any other assignment/job given by the superior authority occasionally or on a daily basis is to be performed.

Qualifications

- Bachelor’s Degree or Diploma preferably in Hospitality Management
- Minimum 2 years of secretarial experience with at least 1 years serving the senior management level
- Excellent reading, writing, and oral proficiency in English language
- Positive working knowledge of MS Excel, Word, & Power Point
- Service-oriented with an eye for details
- Well-presented and professionally groomed at all times

Additional Information

Our commitment to Diversity & Inclusion:
We are an inclusive company and our ambition is to attract, recruit and promote diverse talent.

📌 Executive Secretary (India)
🏢 AccorHotel
📍 India