• POSITION DESCRIPTION JOB TITLE : IT-Asset Executive GRADE : DM-I DEPARTMENT : IT

LOCATION:
HO/RO/BRANCH SUB-DEPARTMENT : SERVICE SUPPORT/DELIVERY TYPE OF POSITION : Full time/Part-time/Contract/Intern REPORTS TO : Manager-IT Assets REPORTING INTO
• ROLE PURPOSE & OBJECTIVE
• Responsible to maintain the accuracy of the IT Asset Inventory.
• Responsible for identifying, documenting and preparing reports on compliance issues related to asset consumption. Responsible for managing and monitoring Ujjivan SFB‘s IT asset management system.
• SIZE OF THE ROLE FINANCIAL SIZE NON-FINANCIAL SIZE
• All IT hardware assets of the region
• Region wise count of employees
• Hardware IT assets
• Region wise
• KEY DUTIES & RESPONSIBILITIES OF THE ROLE
• Business:
• Responsible for ascertaining the working condition of IT assets in collaboration with users and supervisors and recommend replacement, if needed.
• Preparation of purchase orders for IT assets.
• Responsible to co-ordinate with Finance for invoice processing.
• Customer (Both Internal & External)
• To co-ordinate with Audit SPOCs to validate branch asset
• To validate physical regional inventory across departments
• Coordination with all departments for gathering requirements related to IT assets
• To allocate to the users the relevant IT assets for carrying out business related activities against documented approvals
• To co-ordinate with HR for updating employee records related to IT assets during allocation, change and handover . Customer centric AORs Allocation of assets:
• Time taken to allocate asset
• Correctness of Asset Indemnity Form Collection Of Assets During Exit
• Time taken to inform HR for FFS Stakeholder’s interactions
• AIF form submission to HR




- weekly
• Coordinate with Configuration team for asset deployment.
• Co-ordinating with Employees for FNF-Full & Final of Exit Employees
• Internal Process
• To keep track of assets send for repairs and update the inventory
• Physical Stock verification fortnightly
• Provide replacement against the faulty/lost assets
• Remapping resigned employees' assets to new employees
• Provide assets to new employees by verifying stock in the branch/RO/HO within agreed TAT.
• To work on Quarterly Audit, IT Asset declaration from Branch & RO office
• All asset movements need to updated in Oracle Tool
• BLT Training of Onboarding of new users need to update in Darwin Box
• Mailbox Monitoring and responding mails
• Some Ad-hoc requirements Compliance to SLA/Policies/Processes
• Complete documentation (AIF) for the audi.
• No overdue items for the fixed assets audit crossed the timeline Process Management/ Process Excellence
• Ensure required desktops and laptops are allotted to project teams within the given stipulated time for project.
• Quarterly come to the manager with some kind of new process which can be improve the existing process
• Innovation & Learning
• ITIL Training Completion
• Attending team building training & Swayam Mandatory training
• MINIMUM REQUIREMENTS OF KNOWLEDGE & SKILLS Educational Qualifications




• Graduation in any stream Experience Range (Years And Core Experience Type)
• 1 to 2 years of relevant experience, preferably in IT asset management Certifications
• If required Functional Skills
• Basic tracking and identification methodology
• Asset Management Procedures
• Knowledge of Oracle FA Behavioral Skills
• Ability to co-ordinate with SPOCs
• Interpersonal skills Competencies
• Communication and listening skills
• KEY INTERACTIONS INTERNAL EXTERNAL
• Responsible for managing and monitoring Ujjivan SFB‘s IT asset management system
• Responsible for capturing asset data, accurately record and update in a timely manner
• Responsible for acquiring and replacing IT assets.
• Responsible for maintaining IT asset inventory of the region
• Responsible for ensuring IT asset allocation against user requests and supervisor approvals
• Responsible for IT asset returns by users during exit
• Responsible for implementing Asset Management Procedures, to meet operational requirements to adhere to defined policies.
• Assets Requirement Details Desktop with i5 configuration Laptop with i5 configuration Laptop with i7 configuration MS office Email EP2 + ATP + Mvision Email Kiosk + ATP + Mvision + Archival Email on phone VPN MS Team Mobile Bio Metric + MDM No Yes No Yes Yes No No No No No No
• Application Access Requirement Details S.
N. Application Name Access Required (Yes/No) Type of Access/ Role (Read/Write/ Maker/Checker/Authoriser) Remarks (If Any) 1 Oracle Yes Maker 2 3 4 5 PREPARED BY: Sirish.
Kumar K DATE: 16-12-2024 REVIEWED BY: KASHIF.
MOHAMMAD, Kummamuru Harnath DATE: 16-12-2024, 08-01-2025 LAST UPDATED BY: TM Team DATE: 21-01-2025

📌 IT-Asset Executive (Noida)
🏢 Ujjivan Small Finance Bank
📍 Noida