Position: Senior Executive Assistant to CEO & CXO Department: CEO / Executive Office

Location:
Mumbai (Andheri)
- Relocate candidates don't apply please Work Mode: Work from Office

About the Role
- We are looking for a highly organised, proactive, and business-oriented Senior Executive Assistant/Chief of Staff to provide end-to-end support to the CEO and CXO leadership team. This role goes beyond traditional executive assistance and requires a professional who can manage executive schedules and travel, coordinate leadership priorities, prepare strategic presentations, drive cross-functional projects, analyse business performance, and support business planning and operational excellence. The ideal candidate will act as a trusted partner to the CXO team, ensuring seamless executive operations while contributing to strategic initiatives, business decisions, and organisational growth.

Key Responsibilities
1. Executive & CXO Support
• Manage and optimise the CEO/CXO calendar, including meetings, appointments, leadership reviews, and business commitments.
• Coordinate internal and external meetings, prepare agendas, meeting briefs, and minutes of meetings.
• Track key decisions, action items, and follow-ups to ensure timely execution.
• Act as a central point of coordination between CXOs, department heads, internal teams, and external stakeholders.
• Handle confidential information, sensitive communications, and executive-level matters with utmost discretion. 2. Travel & Logistics Management
• Manage end-to-end domestic and international travel arrangements for CXOs, including flights, hotels, ground transportation, and itineraries.
• Coordinate visa applications, travel documentation, and travel-related requirements.
• Plan and manage executive travel schedules, ensuring seamless coordination and time efficiency.
• Handle last-minute travel changes,



cancellations, and logistical challenges.
• Manage travel expenses, bills, and reimbursements. 3. Strategic Planning & Business Support
• Work closely with the CEO/CXOs on strategic priorities, business planning, and organisational initiatives.
• Support the development of business plans, strategic presentations, and management reports.
• Conduct research, competitor analysis, and business performance assessments.
• Translate leadership discussions and business objectives into actionable plans.
• Assist in tracking strategic goals, organisational priorities, and business outcomes. 4. Presentation & MIS Management
• Create high-quality PowerPoint presentations, business reviews, management reports, and leadership decks.
• Consolidate business information and data from various departments for CXO-level presentations.
• Prepare MIS reports, dashboards, and performance trackers.
• Convert complex business data into meaningful insights and actionable recommendations.
• Ensure accuracy, quality, and timely delivery of executive reports and presentations. 5. Project & Program Management
• Coordinate and drive strategic projects and cross-functional business initiatives.
• Monitor project timelines, milestones, deliverables, and dependencies.
• Work with different department heads to ensure smooth project execution.
• Track project progress and highlight delays, challenges, and improvement opportunities.




• Ensure accountability and timely closure of leadership-driven initiatives. 6. Business Analytics & Planning
• Analyse business performance, operational metrics, and key performance indicators (KPIs).
• Support budgeting, forecasting, resource planning, and business performance reviews.
• Identify business trends, performance gaps, and opportunities for growth.
• Prepare analytical reports to support data-driven decision-making.
• Track business objectives against actual performance and highlight deviations. 7. Operations & Process Improvement
• Identify opportunities to streamline business processes and improve operational efficiency.
• Develop and implement SOPs, workflows, and process improvement initiatives.
• Coordinate with teams to improve productivity, communication, and operational effectiveness.
• Support the implementation and monitoring of new business processes.
• Drive operational excellence through structured planning and follow-through. Skills & Qualifications
• 7–10 years of experience as a Senior Executive Assistant, Executive Assistant to CEO/CXO, Chief of Staff support, or in business operations.
• Proven experience managing senior leadership calendars and end-to-end domestic and international travel.
• Robust expertise in Microsoft PowerPoint, Excel, and business reporting.
• Experience in preparing CXO-level presentations, MIS reports, and business dashboards.
• Understanding of business strategy, project management, business planning, and operations.
• Strong analytical, organisational, and problem-solving abilities.
• Excellent verbal and written communication skills.
• Ability to coordinate with senior stakeholders and manage multiple priorities.
• High level of ownership, confidentiality, attention to detail, and execution skills. 6

📌 Senior EA (Mumbai)
🏢 PINKVILLA
📍 Mumbai