1. JOB PURPOSE

To process accurate and timely customer invoices and related billing documents for Savitri Group. The role covers verification of billing instructions, invoice generation, GST documentation, invoice submission, record keeping and coordination with internal teams.

2. KEY ROLES AND RESPONSIBILITIES

A. Order Verification and Billing Preparation

- Check approved purchase orders, sales orders, delivery challans and service completion documents before billing.
- Verify customer details, GSTIN, item descriptions, quantities, rates, taxes and agreed terms; resolve discrepancies before processing.

B. Invoice Generation and GST Documentation

- Prepare sales invoices, tax invoices, debit notes and credit notes in the approved ERP / billing system.
- Check calculations, HSN/SAC codes and applicable GST details; coordinate e-invoices, IRNs, QR codes and e-way bills wherever applicable.
- Process invoice revisions or cancellations only with authorized approval.

C. Internal and Customer Coordination

- Coordinate with Sales, Stores, Dispatch and Operations for purchase orders, dispatch details, proof of delivery and service completion documents.
- Submit invoices and supporting documents to customers / portals and follow up on acknowledgements, rejections or corrections.

D. Records, Reconciliation and MIS

- Maintain an updated invoice register and organized records of invoices and supporting documents.
- Support invoice reconciliation, identify pending / unbilled items and coordinate resolution of billing queries.
- Prepare periodic reports on completed,



pending and disputed invoices and highlight delays to the reporting manager.

E. Controls and Compliance

- Follow approved pricing, discount and credit-term authorizations; do not make unauthorized changes to invoices or customer master data.
- Maintain confidentiality and promptly escalate billing errors, duplicate requests or tax-related concerns.

3. EDUCATION AND EXPERIENCE

- Graduate in Commerce / B.Com preferred; equivalent relevant billing experience may be considered.
- 2-5 years of experience in billing, invoicing or accounts support.
- Working knowledge of GST invoicing, HSN/SAC codes, e-invoicing, e-way bills and ERP / accounting software preferred.
- Working knowledge of Tally, ERP systems and Oracle (Exposure in Oracle is preferred)
- Proficiency in MS Excel, Word and digital documentation.

4. REQUIRED SKILLS

- Accuracy and attention to detail; valuable numerical and reconciliation skills.
- Knowledge of billing documentation and applicable GST particulars.
- Good coordination, communication and follow-up skills.
- Ability to manage multiple requests, meet deadlines and maintain confidentiality.

5. KEY INTERNAL STAKEHOLDERS

- Sales and Business Development
- Finance and Accounts / Taxation
- Stores, Warehouse and Dispatch
- Operations and Project Delivery

6. AUTHORITY AND ACCOUNTABILITY

- Generate and release invoices only against approved instructions and supporting documents.
- Obtain approval for pricing, discounts, credit terms, invoice amendments and other commercial deviations.
- Remain accountable for billing accuracy, timely processing, documentation and escalation of discrepancies.

📌 Billing Executive (New Delhi)
🏢 Savitri Telecom
📍 New Delhi