Senior Executive Payroll APAC - Malaysia, Philippines & Singapore Payroll

Department: Payroll & Billing

Experience: 2 - 5 years

Job Summary

We are seeking

a seasoned payroll and finance professional with hands-on experience managing multi-country payroll operations for Malaysia, the Philippines, and Singapore. The role requires strong knowledge of country-specific payroll processes, statutory deductions, payroll compliance, billing, reconciliations, and reporting.

The candidate will independently manage payroll activities across multiple countries, coordinate with internal teams and clients, ensure timely and accurate statutory compliance, support billing and accounts operations, and drive process improvements and automation.

Key Responsibilities

Multi-Country Payroll Operations

- Own end-to-end payroll processing for Malaysia, Philippines, and Singapore, ensuring accuracy, timeliness, and compliance across monthly and other applicable pay cycles.
- Manage payroll inputs including recent joiners, resignations, salary revisions, allowances, overtime, leave/LOP, reimbursements, deductions, bonuses, arrears, and other one-time payroll inputs.
- Perform payroll validation, variance analysis, payroll reconciliation, and final payroll checks before release.
- Coordinate with HR, finance, operations, clients, and banking teams to resolve payroll discrepancies and ensure timely salary processing.
- Prepare payroll registers, bank files/advice, payslips, payroll reports, and other country-specific payroll outputs.

Statutory Compliance Malaysia

- Manage statutory payroll requirements including EPF/KWSP, SOCSO/PERKESO, EIS, PCB/MTD, and applicable statutory reporting and submissions.
- Ensure accurate calculation and reporting of statutory contributions, deductions, and employer liabilities.
- Stay updated on Malaysian payroll legislation, statutory contribution tables, tax requirements, and regulatory changes.

Statutory Compliance Philippines

- Manage statutory payroll requirements including SSS, PhilHealth, Pag-IBIG,



withholding tax, and applicable payroll-related statutory reporting.
- Ensure accurate employee and employer contribution calculations and timely statutory submissions.
- Stay updated on Philippine payroll legislation, contribution tables, tax rules, and regulatory changes.

Statutory Compliance – Singapore

- Manage statutory payroll requirements including CPF contributions, Skills Development Levy (SDL), Self-Help Group (SHG) contributions, and applicable tax/payroll reporting.
- Support IRAS-related payroll requirements, including applicable employee tax clearance and reporting processes.
- Ensure accurate CPF and other statutory calculations, payroll reconciliations, and timely submissions.

Billing & Accounts

- Oversee billing operations including invoice preparation, payroll-to-invoice reconciliation, revenue reconciliation, and client/vendor account management.
- Validate payroll cost, billing values, statutory costs, service charges, and other invoice components before invoice generation.
- Support month-end and year-end closing, ledger scrutiny, account reconciliations, and financial reporting.
- Review reconciliations prepared by junior team members and ensure timely closure of outstanding items.

Reporting & Analysis

- Prepare and present MIS reports, payroll dashboards, reconciliation reports, variance analysis, and management presentations.
- Conduct payroll-to-payroll and month-on-month variance analysis and identify unusual movements or exceptions.
- Prepare country-wise payroll cost, statutory liability, billing, and reconciliation reports.
- Drive automation and process efficiency using advanced Excel,



including Pivot Tables, Power Query, formulas, and macros.

Leadership & Stakeholder Management

- Lead and mentor team members handling payroll, billing, and reconciliation activities.
- Act as a key point of contact for internal stakeholders, clients, auditors, and statutory/regulatory authorities.
- Communicate payroll, billing, statutory, and financial matters clearly to non-finance stakeholders and senior management.
- Coordinate with country payroll teams and stakeholders to ensure consistent processes, controls, and timely issue resolution.

Required Skills & Qualifications

- Bachelor's/Master's degree in Commerce, Finance, Accounting, Human Resources, or a related field.
- 2 –5 years of progressive experience in payroll, billing, and accounts, with hands-on experience in Malaysia, Philippines, and Singapore payroll.
- Strong practical knowledge of multi-country payroll processing, statutory deductions, payroll reconciliation, and compliance.
- Working knowledge of Malaysia EPF/KWSP, SOCSO/PERKESO, EIS and PCB/MTD; Philippines SSS, PhilHealth, Pag-IBIG and withholding tax; and Singapore CPF, SDL, SHG and applicable IRAS payroll requirements.
- Experience with payroll systems/HRMS and payroll-to-billing integration or reconciliation.
- Advanced proficiency in Excel and PowerPoint for reporting and senior-level presentations.
- Excellent communication, stakeholder management, analytical, problem-solving, and decision-making skills.

Preferred Attributes

- Proven ability to independently manage multiple country payrolls and meet strict payroll deadlines.
- Experience handling client-facing payroll operations and resolving payroll/statutory queries.
- Strong attention to detail with the ability to identify payroll variances and compliance risks.
- Experience leading or mentoring a payroll team.
- Track record of driving process improvements, standardization, automation, or payroll system implementation.

📌 Senior Executive Payroll APAC (Bengaluru)
🏢 Quess IT Solutions
📍 Bengaluru