Experience Required: Minimum 3 Years

Location: Pune

Job Overview:

We are looking for an experienced and highly organized professional to manage office administration, HR operations, and vendor coordination. The ideal candidate should have a solid command of English, excellent interpersonal skills, and proficiency in MS Word and Excel. This role requires someone who can independently handle day-to-day activities, support internal teams, and ensure smooth functioning of office operations.

Key Responsibilities:

Office Administration:

- Oversee daily office operations to ensure a clean, organized, and well-maintained work environment.
- Manage office supplies, stationery, equipment maintenance, and facility-related requirements.
- Coordinate with building management for security, housekeeping, and maintenance activities.
- Handle travel arrangements, meeting room coordination, and front-desk support when required.

HR Operations:

- Support recruitment activities, including scheduling interviews and communicating with candidates.
- Manage employee onboarding and offboarding processes.
- Maintain employee records, attendance, and leave management systems.
- Assist in creating HR documents, letters, and reports.
- Facilitate employee engagement activities and internal communication.

Vendor Management:

- Identify, evaluate, and manage relationships with vendors and service providers.
- Negotiate contracts, monitor service quality,



and ensure timely delivery of goods and services.
- Process vendor invoices and coordinate with the finance team for payments.

Documentation, Policies & Reporting

- Prepare, maintain, and organize administrative records, agreements, and employee documentation.
- Ensure proper filing systems (digital and physical) are updated and easily accessible.
- Assist in drafting, updating, and communicating office policies, HR policies, SOPs, and process documents.
- Ensure documentation aligns with company standards, audit requirements, and compliance norms.
- Create and manage reports, letters, dashboards, and presentations using MS Word and Excel.
- Track office operational expenses and prepare periodic reports for management.

Required Skills & Qualifications:

- Minimum 3 years of experience in Office Administration, HR Operations, Recruitment and Vendor Management.
- Excellent command of written and spoken English.
- Strong proficiency in MS Word and Excel; ability to create reports, trackers, and documentation.
- Experience in using AI tools(ChatGPT)
- Excellent organizational, multitasking, and time-management skills.
- Strong interpersonal skills with the ability to interact professionally with employees, management, and vendors.
- Ability to work independently and handle responsibilities with minimal supervision.

📌 Executive-HR & Admin(Part Time) (Pune)
🏢 INGOLD SOLUTIONS
📍 Pune