1. Job Purpose: To independently manage daily office administration, HR coordination, documentation, vendor management and general office operations, ensuring smooth and effective functioning of the company.

2. Key ResponsibilitiesA. Office Administration

- Manage daily office activities and ensure smooth office operations.
- Maintain office supplies, stationery, equipment and maintenance records.
- Coordinate with building management, vendors and service providers.
- Handle incoming calls, emails, visitors and correspondence.
- Arrange meetings, appointments and business travel.

B. HR & Recruitment Support

- Coordinate job advertisements, candidate applications and interview schedules.
- Maintain employee attendance, leave records and personnel files.
- Assist with onboarding, joining formalities and employee documentation.
- Coordinate with consultants for payroll, PF, ESIC and other statutory matters.




- Maintain employee records and HR documentation.

C. Accounts & Documentation

- Prepare and maintain quotations, invoices, purchase orders and expense records.
- Coordinate with the accounts team for payments and reimbursements.
- Follow up on outstanding invoices and vendor payments.
- Maintain digital and physical filing systems.

D. Business & Operational Support

- Assist management with daily administrative requirements.
- Prepare business correspondence, reports, presentations and meeting minutes.
- Coordinate with clients, suppliers and business associates.
- Support tender submissions, company registrations and compliance documentation.
- Assist with preparation and maintenance of company profiles, brochures and business records.

📌 Office Admin (Navi Mumbai)
🏢 Navium Maritime Shipping Services Private
📍 Navi Mumbai