AVP ARCHITECTS

Job Profile – Office Boy / Office Assistant

Department: Office Administration

Reporting To: Office Admin / Principal Architect

Work Location: AVP Architects, Kharghar

1. Office Cleaning & Housekeeping

- Daily sweeping and wet mopping of the entire office premises.

- Cleaning all workstations, office tables, chairs, cabinets and furniture.

- Cleaning the Principal Architect's cabin, reception area, conference room and staff working areas.

- Daily cleaning and sanitization of toilets and washrooms, including washbasins, mirrors and floors.

- Cleaning glass doors, partitions, windows and other glass surfaces.

- Dusting computers, printers, shelves and office equipment carefully.

- Cleaning the pantry, kitchen platform, sink and utensils.

- Emptying all dustbins daily and ensuring proper garbage disposal.

- Maintaining cleanliness of office entrance, passageways and common areas.

- Ensuring the office is clean, hygienic and presentable throughout working hours.

2. Tea, Coffee & Pantry Management

- Preparing and serving tea, coffee and drinking water to staff, clients and visitors.

- Serving refreshments during meetings.

- Washing cups, glasses, plates and utensils immediately after use.

- Maintaining adequate stock of tea, coffee, sugar, milk, drinking water and pantry supplies.

- Keeping the pantry clean and organized at all times.

3. Principal Architect's Cabin & Conference Room

- Cleaning and arranging the Principal Architect's cabin before office hours.

- Keeping the conference room clean and ready for meetings.

- Arranging chairs, water bottles, glasses, stationery and presentation materials.

- Serving refreshments during client and consultant meetings.

- Cleaning and rearranging the conference room immediately after meetings.

4. Office Administration Support

- Assisting office administration with photocopying, scanning,



printing and document binding.

- Arranging architectural drawings, files and documents as instructed.

- Helping with folding and organizing large-format architectural drawings.

- Assisting in dispatching and receiving couriers, parcels and documents.

- Purchasing office stationery, pantry items and housekeeping materials when instructed.

- Supporting staff with routine office requirements.

5. Outdoor Office Work

- Delivering or collecting documents from clients, consultants and government offices as instructed.

- Visiting stationery shops, printing shops and other vendors for office requirements.

- Depositing or collecting documents from courier services.

- Carrying out other authorized office-related errands.

6. Office Opening & Closing Responsibilities

- Reporting before office opening time to complete cleaning.

- Ensuring the entire office is ready before staff and clients arrive.

- Switching on required lights, fans and other designated equipment.

- Checking washrooms, pantry and reception throughout the day.

- Cleaning and arranging common areas before leaving.

- Switching off lights, fans, AC units and other equipment as instructed.

- Ensuring windows and doors are properly closed and secured.

7. Discipline & Professional Conduct

- Maintaining personal hygiene, cleanliness and neat appearance.

- Being polite and respectful towards clients, consultants and office staff.

- Following instructions from the Office Admin and Principal Architect.





- Maintaining confidentiality of office documents and client information.

- Handling office furniture, equipment and materials carefully.

- Reporting maintenance problems, damages and shortages immediately.

- Maintaining punctuality, discipline and a responsible attitude.

8. Daily Cleaning Schedule

Before Office Opening

- Sweep and mop the office.

- Clean cabins, workstations and conference room.

- Clean toilets and washrooms.

- Clean pantry and reception.

- Empty dustbins and arrange drinking water.

During Office Hours

- Serve tea, coffee and refreshments.

- Maintain washroom and pantry cleanliness.

- Assist in office administrative work.

- Attend to visitors and meeting arrangements.

- Perform outdoor errands when required.

Before Office Closing

- Clean pantry and wash used utensils.

- Remove garbage.

- Arrange conference room and common areas.

- Check cleanliness and switch off equipment as instructed.

9. Weekly Cleaning Responsibilities

- Deep cleaning of all office furniture and cabinets.

- Cleaning glass partitions, windows and doors.

- Cleaning corners, skirting and difficult-to-reach areas.

- Cleaning pantry shelves and storage spaces.

- Checking housekeeping supplies and reporting shortages.

10. Performance Expectations

- Office must remain clean and presentable at all times.

- Toilets and pantry must be maintained hygienically.

- Principal Architect's cabin and conference room must always be meeting-ready.

- Office support tasks must be completed promptly.

- No unnecessary delay, negligence or repeated reminders for routine duties.

AVP ARCHITECTS – OFFICE STANDARD

Cleanliness, Discipline, Hospitality & Professionalism

All assigned duties shall be performed responsibly while following workplace safety procedures and maintaining a skilled office environment.

📌 Office Boy / Peon (Navi Mumbai)
🏢 AVP ARCHITECTS
📍 Navi Mumbai