Designation: Solar Procurement & Purchase Executive

Department: Purchase & Procurement

Reporting To: Director – Business & Project Operations

JOB ROLES & RESPONSIBILITIES

1. Material Procurement

- Procure solar project materials according to site requirements.
- Purchase solar panels, inverters, ACDB, DCDB, cables, structures, earthing materials and electrical accessories.
- Arrange materials for all ongoing solar projects.

1. Vendor Management

- Identify and develop current suppliers and vendors.
- Maintain relationships with existing suppliers.
- Collect quotations from multiple vendors.
- Negotiate prices, payment terms and delivery schedules.

1. Purchase Orders (PO)

- Prepare and issue Purchase Orders.
- Verify material specifications, quantities and prices.
- Obtain management approval before placing orders.
- Maintain purchase orders and supplier records.

1. Material Planning

- Coordinate with Project Managers and Site Supervisors.
- Collect material requirements from all project sites in advance.
- Prepare project-wise material requirement lists.
- Ensure timely availability of materials.

1. Delivery & Logistics

- Coordinate transportation and material dispatch.
- Follow up with vendors regarding delivery schedules.
- Ensure materials reach the respective project sites on time.
- Coordinate replacement of damaged or incorrect materials.

1. Cost Control

- Compare supplier quotations and purchase prices.
- Negotiate the best possible prices.
- Identify cost-saving opportunities.
- Maintain project-wise purchase cost records.

1. Inventory Management





- Maintain material inward and outward records.
- Monitor available stock and pending requirements.
- Coordinate with the storekeeper.
- Avoid unnecessary purchases and material wastage.

1. Documentation & Reporting

- Maintain quotations, Purchase Orders, invoices and delivery challans.
- Verify GST details and supplier invoices.
- Prepare daily and monthly purchase reports.
- Submit pending material and purchase updates to management.

DAILY WORK RESPONSIBILITIES
1. Check material requirements from all project sites.
2. Collect and compare supplier quotations.
3. Follow up on pending purchase orders.
4. Coordinate with site supervisors for material requirements.
5. Track material dispatch and delivery.
6. Update purchase and stock registers.
7. Submit daily purchase activity reports to management.

COMPANY INSTRUCTIONS
1. No material should be purchased without management approval.
2. Every purchase must have an approved Purchase Order.
3. Site material requirements must be collected in advance.
4. Obtain 2–3 quotations for major purchases wherever practical.
5. All purchases must be recorded project-wise.
6. Daily purchase updates must be submitted to management.
7. Maintain transparency in vendor selection and price negotiations.

Performance Expectations
- Timely procurement of materials.
- Best price negotiations.
- Proper vendor coordination.
- Zero unauthorized purchases.
- Timely delivery to project sites.
- Accurate documentation and reporting.

Pay: ₹18,000.00 - ₹25,000.00 per month

Work Location: In person

📌 Procurement Executive (Tuni)
🏢 Nyera Solars
📍 Tuni